Hilton Garden Inn and University
of Wyoming Conference Center
Saturday, August 9, 2008 - 2:30 pm
to 5:00 pm
Agenda
attached:
From
the USOF Board:
|
Present |
Last Name |
First Name |
Init |
Position |
Vote? |
|
Y |
Durand |
Clare |
CD |
USOF
President |
Y |
|
Y |
Kuhn |
Frank |
FK |
USOF
VP Administration |
Y |
|
Y |
Kraght |
Gary |
GK |
USOF
VP Club Services |
Y |
|
N |
Paddock |
Bob |
BP |
USOF
VP Competition |
Y |
|
Y |
Donna |
Fluegel |
DF |
USOF
VP Marketing & PR |
Y |
|
Y |
Minium |
Mike |
MM |
USOF
VP Program Development |
Y |
|
Y |
Murray |
Valerie |
VM |
USOF
Recording Secretary |
Y |
|
Y |
Luis |
Cristina |
CL |
USOF
Board At Large Competition |
Y |
|
E / N |
Shannonhouse |
Robin |
RS |
USOF
Executive Director & Treasurer |
N / E |
|
Y |
Teschendorf |
Gale |
GT |
USOF
Board HEARTLAND
REGION |
Y |
|
- |
vacant |
|
|
USOF Board Alternate HEARTLAND |
- |
|
N |
Eagleton |
James |
JE |
USOF
Board MID-ATLANTIC
REGION |
Y |
|
N |
Tolbert |
Ralph |
RT |
USOF Board Alternate MID-ATLANTIC |
A |
|
N |
Tullis |
Eric |
ET |
USOF
Board MIDWEST
REGION |
Y |
|
N |
Vaughan |
Stevan |
SV |
USOF Board Alternate MIDWEST |
A |
|
Y |
Sankus |
Joanne |
JS |
USOF
Board NORTHEAST
REGION |
Y |
|
N |
Hawkes-Teeter |
Susan |
SHT |
USOF Board Alternate NORTHEAST |
A |
|
Y |
Drumm |
Scott |
SD |
USOF
Board NORTHWEST
REGION |
Y |
|
N |
Sincock |
John |
JSK |
USOF Board Alternate NORTHWEST |
A |
|
Y |
Johnson |
Rosemary |
RJ |
USOF
Board PACIFIC
REGION |
Y |
|
N |
Irving |
David |
DI |
USOF Board Alternate PACIFIC |
A |
|
Y |
Hall |
Jim |
JH |
USOF
Board SOUTHEAST
REGION |
Y |
|
N |
Shannonhouse |
Steve |
SS |
USOF Board Alternate SOUTHEAST |
A |
|
Y |
Carr |
Lisa |
LC |
USOF
Board SOUTHWEST
REGION |
Y |
|
N |
Courtney |
Ralph |
RC |
USOF Board Alternate SOUTHWEST |
A |
|
Y |
Ferguson |
Linda |
LF |
USOF
Board Member AT-LARGE |
Y |
|
Y |
Lennon |
Greg |
GL |
USOF
Board Member AT-LARGE |
Y |
|
N |
Martineau |
Stephanie |
SM |
USOF
Board Member AT-LARGE |
Y |
|
N |
Beecroft |
Kris |
KB |
USOF
Registered Agent |
N |
PRESENT: Y = yes, N = Not present, E = executive
director.
VOTE: Y = yes, N = no, A = alternate
1. Opening of the convention – Clare Durand
opened the convention at 3:05 pm.
2. Approval
of agenda. Motion by Rick Worner, second Linda Kohn. Approved unanimously.
3. Report
by the Credentials Committee (Jim Hall, COK; Ardis Dull COC; Peg Davis TSN)
There is a quorum present: 42 delegates representing 858 members, and
representing 182 members by proxy for a total of 1,040 USOF members.
4. Election
of two certifiers of the minutes. Motion by Frank Kuhn, second Donna Fluegel to
elect Susan DeWitt (WCOC) and Steve Gregg (BAOC), approved unanimously.
5. Motion
to dispense with the reading of the minutes of the previous Annual Convention
and any Federation Referendums.
Motion by Eric Bone, second Judy Opsahl, approved unanimously.
6. Reports
from the Treasurer and the Auditor. A copy of the Treasurer’s Report was
available. Clare D. will call Robin S. to make sure Cathy Yekenewicz is working
on auditing the books, and that an auditor’s report will be available soon. The
beginning totals for 2007 do not match the ending totals for 2006. Greg Lennon
came up with $217,335 to be the correct number.
7. Budget
for the next financial period. Fred Veler moved to delay budget discussion,
seconded, and approved unanimously. Moved to before 19, Any Other Business.
8. Election
of Officers and At-large Board members.
Nominations from the floor were
called for, none were received. This leaves the position of Vice President
Administration vacant (2 year term), which will be filled by a Board
appointment.
The
following slate was elected by acclamation.
Vice
President Club Services (2 years): Gary Kraght
Vice
President, Marketing and Public Relations (2 years): Donna Fluegel
Heartland
election is still in progress.
Northeast
Region: Joanne Sankus (NEOC), Alternate Susan Hawkes-Teeter (EMPO)
Pacific
Region: Rosemary Johnson (BAOC), Alternate David Irving (SDO).
At –Large
(3 year term): Frank Kuhn.
9. Report
of the President. Clare D. Report attached.
10. Reports of the Vice-Presidents.
VP Marketing (Donna Fluegel) –
No report
VP Administration (Frank Kuhn)
attached.
VP Club Services (Gary Kraght)
(verbal – summary attached).
VP Competition (Bob Paddock) -
No report, but Clare D. noted that in 2008 teams have been sent to JWOC,
Trail-O and Ski-O.
A new chair is needed for the
Sanctioning Committee. Please let the Board know of any suggestions.
VP
Program Development (Mike Minium) attached.
11. Proposals from committees and Board of
Directors None.
12. Proposals from member clubs. None.
13. Questions related to the Constitution and
Bylaws. None.
14. Questions related to the Competition
rules. None.
15. Questions related to competition meets, both national and
international. No course consultants were assigned this year for events – there
is no Committee chair.
Guy Olsen asked if e-punching for
championships will be mandatory. A proposal should be brought by the regional
representative to the USOF Board.
16. Questions related to USOF publications.
Q. Why are publications all print versions?
A. Donna
F. has asked people what they want and they have indicated that they prefer
paper. This needs further discussion to develop high resolution electronic
versions of USOF publications. Mike M. added that there are royalty issues, and
availability of e-versions would likely cut down print sales, thus avoiding
paying royalties.
17. Questions related to the membership situation. Donna F. stated
that around 1,100 copies of ONA are mailed out. Little change in membership
over nine years.
Comment
from DVOA experience: the junior membership tipping point appeared to be around
15 to 20. The social aspect then improves attendance.
Comment
from Cascade: COC has had a school league for 26 years. 350 students signed up
for the 2008 event, which is the center of the calendar, but a lot of work is
involved. Recommendation for seven events in season, with ranking points. This
structure helps get juniors involved. Fred Veler – some outstanding juniors
have come out of the Seattle school program.
Donna F.: watch the Virtual Binder
for changes. It will include developing information for school programs. Let
Donna F. know what is going on in local clubs/schools.
Clare D: each club should have someone monitoring the ClubNet for useful
information.
18. Questions related to membership fees and
other financial matters.
18a.
(7.) The 2008 Budget is available
on line in Virtual Binder. The 2009 Budget will be developed at the fall Board
meeting. The total budget for 2008 is $273,275.70
19. Any other business.
Greg Lennon introduced discussions
(a) on the Staff Transition Task Force Report (notes attached) and (b) as
Mapping Chair.
(a) Mapping. Greg L. asked
how much interest there is in a group purchase of Lydar, which provides
topographic information digitally for the best basemap.
Q. Fred Veler asked why Lydar over others?
A. It is a program which is more accurate
than others. Mark Dominie has used it for good basemaps.
(b) See attached Notes on Staff
Transition Task Force Report.
Peter Goodwin suggested that the issue should be on the website for comments.
Straw Vote: Should the Board pursue the concept of a full
time paid Executive Director?