July Coronation Report, A.S. XLI
July, 2006

1. Major Infrastructure Items:
a.) All major activities are sited on the overall map.
b.) Camping Coordinator has stopped taking reservations and has mapped all encampment reservations.
c.) Traffic routes have been identified and mapped.
d.) Gate set-up has been finalized. This includes a temporary removal of gate on Saturday to across the street (so as to move SCA traffic away from the wedding happening near original gate location). Gate procedures in process of being written.
e.) Parking areas have been identified and local civic group has been contracted to assist with parking on Friday night as well as Crossing Guards during the day on Saturday and Sunday.
f.) Problem Areas:
(1.) We're still working out a shuttle system for Friday night and for those needing assistance to and from the
parking lot over the weekend. We're going to try and recruit people with vans to do this, but may be forced to rent a van.
(2.) Still looking for volunteers to man the Security Check-points on Friday and Saturday to help minimize
'ghosting' of the event.
(3.) Handicapped parking will be severly limited. Once the (15) or so spaces available around the
hill are taken remainder will have to park in general parking. Will send out statements to all lists as possible so as to warn as many as possible.

2. Contract and Liaison Items:

a.) Biffies will be more costly than anticipated. Will cost approximately $4,000.00. Have been reserved for the weekend. Placement map completed. Pumping schedule completed.
b.) Trash removal arranged through Port Gamble. Placement map completed.
c.) Several potential sources of power have been identified.
d.) Water sources identified.

3. Marshallate Activities:

a.) All Kingdom Marshallate Officers have been contacted and all needs met to date.

4. Chirurgeonate Issues:

a.) Event Chirurgeon-In-Charge has been in contact with Kingdom Official and have worked out details of where they will be located and how they'll respond to issues.

5. Heraldry:

a.) A big push is on to recruit Town Crier heralds. Her Excellency Brighid is talking to several of the Western Washington Coronets to see if she can round up a volunteer base.

6. Volunteers:

a.) Pavilion will be located on hilltop during the event to collect and coordinate volunteers during the event.

7. Marketplace:

a.) All merchants have been located on the map. Marketplace ready to go.

8. Royal Liaison:

a.) His Excellency Cedric has alerted all involved as to Royal Encampments and space allotted. He will also act as Their 'go-between' for issues as they arise over the weekend.

9. Site Handout and Final Schedule are being finalized now and should be ready for issue by Monday, July 10th. Schedule itself will undergo adjustment all the way up to the event as meetings are de-conflicted.

10. Constabulary Issues:

a.) CIC and Second-In-Command walked site with the Autocrat on July 2nd. Discussed security issues and resolved scheduling concerns. Constabulary is ready for event.

11. Arts and Sciences schedules have been finalized. Placement of all activities complete.

12. Map of sign placement complete.

13. U-Haul reserved for movement of all site equipment from storage to site.

14. Limited Gold Key will be available on site.