Bucks County Lesbian Alliance

Suggestions for hosting and/or organizing a BCLA event
After the event send a brief but descriptive email to the Yahoo Message Board recapping the event

Pre-planning activities – brunch/pot luck event
1. list food categories for menu
2. identify RSVP by date with type of food bringing
3. Send directions to those who RSVP
4. check BCLA calendar for any conflicts with date
5. determine maximum number of guests
6. designate helpers for set-up & clean-up
7. include paper products as an item to bring
8. post announcement of event 3 weeks prior to date

Pre-planning activities – dining out event
1. check BCLA calendar for any conflicts with date
2. find restaurant that handles groups – determine maximum number can handle
3. determine price range
4. describe restaurant cuisine
5. Identify RSVP by date
6. identify a greeter that will met members
7. post announcement at least a week before event

Pre-planning activities – movies/mini-golf/bowling/billiards event
1. check BCLA calendar for any conflicts with date
2. identify type of event, if movie show name
3. identify where, time, and cost
4. designate a meeting spot at the event
5. optional – if a meal is possible before or after, let attendees know the details if you know ahead of time
6. post announcement at least a week prior to the date, if possible

Pre-planning activities – concert/theatre/sporting event
1. Check BCLA calendar for any conflicts with date
2. Determine interest level by posting a message on the Yahoo Message Board and website; include name of event, location, date, time, and cost. Include an RSVP date for feedback on interest in the event.
3. If purchasing tickets ahead of time, get a firm commitment from those interested, e.g. money for the ticket; purchase tickets and identify how attendees will get their tickets from you, e.g. a designated place at the event.
4. Arrange a meeting place at the event.
5. Optional - if a meal is possible before or after, let attendees know the details if you know ahead of time

Posting a message to the BCLA Calendar – include the following
1. Name of activity
2. Brief description of the activity
3. Where, when, time, and cost of the activity
4. RSVP by date
5. Contact info – phone number or email address
6. Either include directions with the initial posting or send only to those who RSVP.
7. Send messages for posting to: BucksCountyLesbianAlliance@yahoogroups.com
8. If you are not a member of the Yahoo Message Board, go to the BCLA website, www.buckscountylesbianalliance.org click on the webmaster link, and send the message.

BCLA Calendar can be found at:
www.buckscountylesbianalliance.org click on the Calendar link.

Getting Help for an event
1. post a request on the Yahoo Message Board
2. contact any BCLA Board member

Pre-planning activities – games event
1. Check BCLA calendar for any conflicts with date
2. Identify the type of games – board, cards, etc.
3. check BCLA calendar for any conflicts with date
4. determine maximum number of guests
5. Identify RSVP by a date
6. Send directions to those who RSVP
7. Attendees bring a game, a drink and a snack to share
8. designate helpers for set-up & clean-up
9. include paper products as an item to bring
10. post announcement of event 3 weeks prior to date