Lake Orion Horseshoe Club

2009 Officer’s/Board of Directors Meeting

Minutes

 

Place of Meeting: G’s Restaurant, M-24 & Greenshield Rd

Date of Meeting: Sunday, March 22, 2009

Time of Meeting: 12:00 NOON

 

Call to Order:     Was given by President Wayne Thomas  at 12:03 PM.

 

Roll Call:              Showed that VP David J. Spanke,  Tuesday Night Pit Boss Mike Daly, President Wayne Thomas, Club Historian, Budd Wethy, Promotions/Tournament Dir Mike Ardelean, Treasurer Doug Bailey and Secretary Paula Porter were present and accounted for. 

 

Approval of Minutes:        A motion to accept the Aug 26, 2008 General Membership Meeting minutes was                                was made by Doug Bailey and seconded by DJ Spanke; motion carried.

 

Treasurer’s Report:          Doug Bailey presented: $231.00 balance, includes $90 from Winter Euchre as well as several prepaid 2009 season dues; DJ Spanke  made a motion to accept the report, Paula Porter seconded; motion carried.

 

Old Business:                       Per Doug Bailey, we did get the extension finished on the shed.

 

 

New Business:                      Wayne Thomas reported that the Winter Euchre card nights at the Hamlin Pub   in Lake Orion brought in $90 for your club and paid out 270$ in prize money.

FYI  Added----40$ Singles League      25$ Non Walking League
         50$ for both Leagues--30 Nights of FUN-- Less than 4$ a week
         Banquet and theme nights included for all league players

 

Wayne also noted that we could dedicate a night this season to mark Jack Gensman’s passing; said that Jody Ridley (former member) suggested perhaps June 14 (LOHC hosting of the State Tournament) we could do something to commemorate Jack.  Wayne passed along an email from member Zach Spanke that also suggests an honor for Jack – in the form of an award.

 

Discussion was raised about awarding patches this year instead of trophies, Doug Bailey suggesting that this could be the year to try that in view of the state of the current economy.  Budd Wethy offered to find some pricing.

               

Wayne polled those present for thoughts regarding our attitude toward wheelchairs: unanimous concensus: we’ve never excluded wheelchairs and feel welcoming to anyone in a wheelchair who’d care to try us out.

 

Wayne questioned if he should give some scoresheet copies he has to Paula Porter; was informed that those should go to Mike Daly.                            

 

David J Spanke confirmed that he is in charge of the mowing schedule and accepted blank sign-up forms from Wayne for tracking member volunteerism.                                                              

 

Wayne opened discussion on the 5-minute informational meetings we have with the 50/50 drawing each night and it was fine-tuned such that the 50/50 drawing will continue to occur half way through the pitching night, and that the 5-minute info brief will occur
before the start of play.  And we will continue to mention members’ results/placings in recent tournaments or similar accomplishments.

 

 

 

Wayne stated that April 28, 2009 is our Clean-up Sign-up Night. Doug Bailey will have the waivers on hand, Mike Daly and Dave J Spanke confirmed they’d be there between 6:30 and 7PM.                                                                                                                      

 

Wayne reported that the Non-Walking Doubles League that was introduced at the Banquet Meeting of the General Assembly still only had the original 12 who signed up for it after that Banquet, but we will watch and see what develops.

 

Wayne reminded us all to spread the word to members that photos and information about our Club can be forwarded to Budd Wethy for posting on our website.                                               

 

Wayne brought up the topic of having someone handle the 50/50 drawing as Pat Bailey may not be as available this year; David J Spanke offered to take over the responsibility, and by unanimous decision, the officers agreed to skip handing out 50/0 drawing tickets as incentive for mowing.

 

Wayne reminded all that he has hats ($15), shirts ($24) and decals ($8) for anyone interested in purchasing these items.

 

Wayne mentioned that he was given 2 nights for Bowling Night this season (like last year, instead of a Golf Outing): July 22 or July 29th, both Wednesdays. Mike Daly asked that the Bowling Night be a Tuesday, Doug Bailey reminded all that the Bowling Alley wasn’t open for bowling on Tuesdays (due to league play).

 

Wayne stated our first night of pitching is May 5, last pitch will be August 11
                                                                                             barring any rain outs.

 

Wayne said we will try to pave three more courts this Fall; since Courts 1, 2 & 3 will need extensive rebuilding, we will try for Courts 4, 5 & 6.  Doug Bailey offered a cement mixer; David J Spanke offered his help; Budd Wethy suggested we avoid dealing with concrete delivery and get Ready-Mix and do it ourselves.  We will revisit in Fall.

 

Wayne  suggested that we paint, by rolling, the East fence this season; will ask for volunteers as season plays.  Also need to wire in a new light in the shed.  Will hear from Budd Wethy for details.

 

Doug Bailey stated that he will again apply Round-Up in strategic areas around our courts to ease in mowing.

 

Wayne stated that the Banquet date is August 25 and as Kalloway’s has closed, we are seeking a new banquet facility suitable for 60-65 people. Doug suggested the Bald Mountain Golf Course and will follow-up for details; Budd suggested Stoney Creek Golf course, club house, and will follow-up for details.

 

Wayne brought up that Doug & Pat are ready to pass on the Christmas Parade torch if there might be any interested takers; note to all present to spread the word to help find a new “Chairman” for this responsibility.

 

Wayne confirmed June 13/14 is our hosting of the State Tournament; Mike Ardelean will oversee volunteer sign-ups and table setups, etc.  Ardelean would like to ask members for donations of their food items instead of paying out reimbursements for prepared items; Mike Daly suggested asking members for either a food/item donation OR a cash donation toward costs; Spanke offered to get a commitment from each member as he sells the 50/50 tickets during season play.

 

 

 

Wayne confirmed the rest of our Club’s dates: the Fourth of July Tournament is on a Saturday this year, and Spanke and Bailey will see that the courts are made ready; July 6 we host the Special Olympics, Ardelean will gather a crew to assist on that Monday; the World Tournament is July 25 – August 9 in Springfield, Illinois, Woody Cup is Thursday, September 24 in Berkley, and November 14 is the Jackson Tournament, Ardelean will remind all as these dates approach.

 

Theme Nights were also confirmed: June 2 – Sports Night, June 30 – Patriotism Night, July 21 – Hawaiian/ Caribbean Night, August 4 – 50’s Night.

 

Wayne announced that our “To Join” page on the Web has been updated and that we are listed with the DDA sites for Lake Orion Village as well as Lake Orion Township.

 

Wayne and Budd Wethy expressed desire to acknowledge the Club’s 50^th Anniversary, however some question was raised about the date of the anniversary.

 

Mike Ardelean proposed a donation-solicitation sheet as a fund-raiser to defray costs for club repairs, but it did not generate much interest.

 

David J Spanke suggested that we keep handicaps that we ended the season with last year; Paula Porter protested as some players do not practice all year long, and Mike Daly reminded all that the computer set-up for running the stats would not allow this so that David could keep these stats by hand if he wanted; Spanke agreed we’ll start with new handicaps same as we always do.

 

Mike Daly handed out rosters that will be computer generated to shuffle players and explained that his idea is to post the play roster on the gate so players arriving can check in and look up where they are supposed to be playing for the night. Daly asked us to confirm when he should post that listing; after vigorous discussion, it was agreed: 6:40PM the list will be posted, the intention being that players can arrive, check in, and have time to groom their court, and still have the time to be attentive for the 5-minute briefing before the start of 7:00 play.

 

Mike Ardelean got us a free listing in the new Community Lifestyles newspaper; and will mail reminder flyers in mid-April giving players two weeks notice.

 

Wayne Thomas confirmed by Officers’/Appointees’ approval that if more than 45 players show up on any one night,  protocol demands Officers/Appointees will give up their assigned court spots for that night of play.

 

Doug Bailey confirmed he will get the Porta-John placed again this year.

 

Wayne has no update yet on the bridge repair (South/East of our courts) , but will monitor same for possible replacement of brochure box to heavier traffic area once walkway (along East fence) opens up.

 

 

 

Motion to Adjourn:            Was made by Doug Bailey; seconded by DJ Spanke; the meeting was                                                   adjourned at 1:39 PM.

 

Minutes respectfully submitted by Paula Porter,  Lake Orion Horseshoe Club Secretary.