ARTICLE V – MEMBERSHIP DUES
Chapter membership dues shall be established by the Executive Committee in consultation with the membership at a general membership function.
ARTICLE VI – OFFICERS AND DUTIES
SECTION A. The officers of the Chapter shall be president, president-elect, treasurer,
assistant treasurer, secretary, assistant secretary, immediate past president and 2nd vice president.
SECTION B. The president shall preside at all meetings of the Chapter and the Executive Committee; appoint a chairman to each committee, except the nominating committee; call meetings of the Association and of the Executive Committee as the business of the Association requires; have authority to approve or disapprove each voucher for payment of authorized expenditures and; serve as an ex-officio member of each committee.
SECTION C. The president-elect shall serve as presiding officer in the absence of the president and in the event of the resignation or death of the president, succeed to the office of president and serve until the next regular election; serve as ex-officio member of all committees; and perform such other duties as the president or Executive Committee shall assign.
SECTION D. The immediate past president shall serve as presiding officer in the absence of the president and the president-elect, and shall perform such other duties as the president or Executive Committee shall assign.
SECTION E. The secretary shall be responsible for keeping a record of the proceedings of the Chapter at the general and Executive Committee meetings, and provide for the preservation of the Chapter’s records.
SECTION F. The treasurer and/or assistant treasurer shall receive all dues and contributions; render an accounting of all monies at the regular meetings of the Association and such other times as the president or the Executive Committee direct, and pay all bills of the Chapter.
SECTION G. Any officer who is unwilling or unable to assume and/or perform the duties and responsibilities of the office shall be immediately replaced by a person selected by the Executive Committee. Such person shall serve until the next regular election of the Association.
ARTICLE VII – ELECTION OF OFFICERS
SECTION A. The president, president-elect, treasurer, assistant treasurer, secretary, assistant secretary, Immediate Past President and 2nd vice-president shall be elected to two (2) year terms at the regular December meeting in even-numbered years.
SECTION B. The Nominating Committee shall present a previously announced slate of candidates consisting of one candidate for each office, at the meeting in which elections are held. Additional nominations for all offices may be made from the floor with the nominee’s approval. Elections shall be conducted by a vote of the members present.
SECTION C. The terms of office shall begin January 1 and end December 31 of the following year. Officers shall continue in office until their successors have been elected.
SECTION D. Officers other than the treasurer and secretary shall not be eligible to succeed themselves. The treasurer and secretary may succeed themselves for one (1) additional two-year term.
ARTICLE VIII – MEETINGS
There shall be held a minimum of three (3) general meetings of the Chapter per year, held in the spring and fall, open to all members of the Chapter and their guests. Additional general meetings or special meetings may be called by the president at the request of the Executive Committee or upon receipt of a written request signed by at least ten (10) active members of the Chapter.
ARTICLE IX – EXECUTIVE COMMITTEE
SECTION A. An Executive Committee, chaired by the president and consisting of the officers of the Chapter and the chairmen of standing committees, shall serve as the governing body of the Chapter. The Committee shall construct an annual operating budget for the Chapter and submit it to the Chapter membership for adoption by July 1 of each year.
SECTION B. Officers and members of the Lycoming County Chapter of the Pennsylvania Association of School Retirees Executive Committee shall not be personally liable for monetary damages as such for any action taken, or any failure to take action unless:
1. the officer or member has breached or failed to perform the duties of office as required under section 8363 of the Pennsylvania Directors Liability Act relating to standard of care and justifiable reliance by a director, and
2. the breach or failure to perform constitutes self-dealing, willful misconduct or recklessness.
SECTION C. The president shall call at least two (2) meetings per year of the Executive Committee. Five (5) members of the Executive Committee, may by written request, require the president to call a special meeting.
SECTION D. A majority of the members of the Executive Committee shall constitute a quorum, and each member of the Executive Committee shall have one (1) vote.
SECTION E. Meetings of the Executive Committee shall be in accordance with Roberts Rule of Order – Revised.
ARTICLE X – STANDING COMMITTEES (*)
(* All Standing Committee chairmen shall be appointed by the president. Additional members are to be appointed at the discretion of each committee chairman.)
SECTION A. The standing committees of the Chapter shall include Community Participation, Legislation, Membership, Nominating, Pre-Retirement, Public Relations, Newsletter, Social Service/Memorial Honor Fund, Member Benefits and Services/Social, Ed Support, Program, Resolutions, Recreo and Auditing.
SECTION B. Community Participation Committee. The purpose of the Committee shall be to identify and promote activities of volunteer service by the Chapter and in individual members for the benefit of their local communities.
SECTION C. Legislative Committee (to include L-PEC and the Legislative Contact Team). The purpose of the Committee shall be to inform the members of state and national legislative issues and to organize members of the Chapter in support of PASR’s legislative programs.
SECTION D. Membership Committee. The purpose of the Committee shall be to identify and encourage retired school employees, their spouses, and other interested individuals to enroll as active or associate members of both the Chapter and the Pennsylvania Association of School Retirees.
SECTION E. Nominating Committee. The purpose of the Nominating Committee which is chaired by the immediate past president, shall be to solicit recommendations of individuals to serve as officers of the Chapter, review the candidates recommended, and present a slate of nominees to the members at the Fall meeting in even numbered years.
SECTION F. Pre-Retirement Committee. The purpose of the committee shall be to organize and conduct at least one (1) annual program (Pre-Retirement Seminar) on various aspects of retirement planning. Such programs shall be open to all school employees within the count(ies) covered by the Chapter and their spouses, with special efforts to enlist those persons who may be planning to retire within the next several years.
SECTION G. Public Relations Committee. The purpose of the committee shall be to communicate the activities of the Chapter to its members and the general public by establishing contact with and providing information to the local media. In addition, information will be disseminated to members via a chapter website located on the PASR website and maintained by a Chapter webmaster. The Chapter president and Public Relations Chairman will ensure that the chapter website remains current.
SECTION H. Newsletter Committee. The purpose of the Committee which functions under the direction of a newsletter editor, is to prepare and mail a quarterly newsletter to Chapter members communicating the many activities of interest and note at both the local and state levels.
SECTION I. Social Service/Memorial Honor Fund Committee. The purpose of the Committee shall be to encourage contributions to the PASR Memorial-Honor Fund in memory of or in honor of members of the Chapter, and to establish programs providing assistance to members who, due to illness or old age, are confined to their homes, hospitals or nursing homes.
SECTION J. Member Benefits and Services/Social Committee. The purpose of the Committee is to help maintain a decent quality of life for our members by making them aware of both local and state endorsed services ranging from various supplemental insurances to travel to discount shopping; and to render service to individual members needing help in solving the financial and personal problems of retirement. It shall also be the responsibility of this committee to plan and coordinate the Chapter’s three annual member luncheons.
SECTION K. Ed Support Committee. The purpose of the Committee is to establish relations with other organizations involved in public education at the local level, support programs for the improvement of public education, assist public school’s throughout the county with small, supplemental projects as they are made known to the membership, and to administer the Arlene B. Hafer Memorial Scholarship, which is given annually.
SECTION L. Program Committee. The purpose of the Committee is to seek out and recommend to the Executive Committee appropriate entertainment for each of the member luncheons sponsored by the Chapter. Recommended entertainment must be approved prior to any event by the Executive Committee.
SECTION M. Resolutions Committee. The purpose of the Committee is to communicate to the Chapter membership those resolutions adopted by PASR at its annual convention, and to prepare and forward to the Region Resolutions Committee any resolution(s) recommended for consideration at the state level by our Chapter.
SECTION N. Recreo Committee. The purpose of the Committee is to make Chapter members aware of planned recreational events available to the membership through PASR and other reputable, established entities who specialize in providing such services.
SECTION O. Auditing Committee. The purpose of the committee shall be to independently review and audit the reports of the treasurer each year and submit a report of the committee’s findings to the Executive Committee and to the members in attendance at the fall general membership meeting. The Auditing Committee will consist of a chairman and additional members appointed by the president.
ARTICLE XI – FISCAL YEAR
The fiscal year and the membership year of the Chapter shall be from July 1 to June 30 of the next calendar year.
ARTICLE XII – FUNDS
SECTION A. The Executive Committee is authorized and empowered to establish and maintain: (1) a General Fund for the deposit of dues and other contributions and the payment of authorized expenditures; (2) a Life membership Reserve Fund for the deposit and investment of life membership dues; and (3) a Scholarship Fund for the purpose of providing financial aid to a deserving high school senior who meets pre-determined criteria.
SECTION B. The Life Membership Reserve Fund shall be invested in a savings account or other securities legal for trust funds, and may be used primarily to finance any unforeseen emergency that might arise. When and if needed, funds from the Life Membership Fund may be transferred in to the General Fund with the approval of the Executive Committee.
SECTION C. An audit shall be conducted each year with a report of the committee’s findings presented to the Executive Committee and to the members in attendance at the fall general membership meeting.
SECTION D. In the event of the Chapter’s disbanding, any and all funds remaining in the Chapter’s accounts shall be delegated to the Pennsylvania Association of School Retirees.
ARTICLE XIII – AMENDMENTS
SECTION A. Amendments to the By-Laws may be proposed by the Executive Committee, or submitted in writing and signed by any ten (10) active members of the Chapter.
SECTION B. The proposed amendments shall be presented in writing to an Ad Hoc By-Laws Committee, and in turn, reviewed by the Executive Committee, before being presented at a general meeting of the Chapter.
SECTION C. The proposed amendments shall be presented in writing at a general meeting previous to the meeting at which a vote is called on the proposed amendments.
SECTION D. Adoption of proposed amendments shall require two-thirds (2/3) votes of the active members present at a general meeting.
SECTION E. Unless otherwise stated in the amendments, amendments to the foregoing By-Laws shall become effective immediately upon adoption by the members.
ARTICLE XIV – PARLIAMENTARY AUTHORITY
The Parliamentary Authority for these By-Laws and for conducting the affairs of the Chapter shall be Roberts Rules of Order – Revised.
Adopted September 23, 2008
