IB 373
7/07
(Natl. Pres., F.V.P., P.P.)
The Chapter Adviser
follows this outline in submitting the annual report, due on May 1. Make the report in quadruplicate. Send three copies to the Province President;
retain fourth copy for the permanent
files.
CHAPTER______________________
PROVINCE________________________ DATE ______________
Chapter Adviser's Name________________________________________________________________
Home Address
________________________________________________________________________
Number of years as
Chapter Adviser _________________ From ______________ (month/year) to
_______________ (month/year)
Alumni Assistants,
if any (name/address) ___________________________________________________________________________________
I. Official Activities
Circle the number which
best describes your participation in the following activities.
1 - always; 2 - all but once; 3 - most of the time; 4 -
occasionally; 5 – never
|
Attendance at chapter business
meetings |
1 |
2 |
3 |
4 |
5 |
|
Attendance at chapter musical affair |
1 |
2 |
3 |
4 |
5 |
|
Attendance at chapter social affairs |
1 |
2 |
3 |
4 |
5 |
|
Attendance at chapter rushing affairs |
1 |
2 |
3 |
4 |
5 |
|
Attendance at rehearsal for
ceremonies (Pledge Ceremony, Initiation, etc.) |
1 |
2 |
3 |
4 |
5 |
|
Attendance at official ceremonies |
1 |
2 |
3 |
4 |
5 |
|
Supervision of chapter financial
planning (including auditing of records) |
1 |
2 |
3 |
4 |
5 |
|
Signing of chapter monthly financial
report |
1 |
2 |
3 |
4 |
5 |
|
Supervision and administration of
Chapter Membership Loan Fund (if there is one) |
1 |
2 |
3 |
4 |
5 |
|
Assisting chapter to carry out
suggestions made by a visiting National Officer (including Province President) |
1 |
2 |
3 |
4 |
5 |
____________________________________________________________________________________
(Name and Title of
visiting officer) (Date
of visit)
If you are not
serving as official custodian of chapter property during the coming summer,
give the name and address of member who will serve and location of files.
____________________________________________________________________________________
On another page discuss
the chapter affairs as outlined on the first page of the Chapter Adviser's
Manual called "Chapter Supervision".
The information and evaluation you give is helpful in determining
Chapter Awards and in planning for the future of the chapter and for the Fraternity. Please also feel free to discuss and
difficulties you encountered in fulfilling your official responsibilities.
MEMBERSHIP:
1. Are prospective
candidates selected according to membership guidelines? Yes ____ No ____
2. Is the GPA of every
candidate verified? Yes ____ No ____
3. Who is
responsible for verifying the GPA? ______________________________
4. Are ceremonies,
prospective member and initiation procedures followed? Yes ____ No ____
5. Is the Fraternity Hazing Policy reviewed before
each membership training period? Yes
___ No ___
SCHOLARSHIP:
1. Is the Senior Honor Pin awarded yearly? Yes
____ No ____
2. Does the chapter pursue other scholarship
projects? Yes ___ No ____
If Yes, please list
__________________________________________________
MUSICAL ACTIVITIES:
1. Is the chapter fulfilling the musicale
requirement each month? Yes ____ No ____
If not, how many are presented
during the year? ___________________________
2. Does the chapter provide music service to
their school and community? Yes ____ No ____
3. Does the chapter complete monthly publicity
(IB 390) reports? Yes ____ No ____
CHAPTER FINANCES:
1. Is the adviser's name on the
checking/savings account(s)? Yes ____ No ____
If not, whose name is on the
account? __________________________________________
2. Is there a separate chapter loan fund
account? Yes ____ No ____
3. Is there a separate scholarship fund
account? Yes ____ No ____
4. Do you supervise and sign the monthly
treasurer's (IB 367) report? Yes ____ No ____
CHAPTER FUNCTIONING:
1. Are business meeting conducted in a
professional, organized manner? Yes ____ No ____
2. Are meetings held weekly? Yes ____ No ____
If not weekly, how often?
______________________________________________________
3. Are minutes recorded at all officers and
business meetings? Yes ____ No _____
4. Is serious consideration given to the
selection of chapter officers? Yes ____
No ____
CHAPTER
RELATIONSHIPS:
1. Are members strongly encouraged to become
life members? Yes ____ No ____
2. Are senior
members aware that senior dues paid in the spring apply as their first payment
toward their life membership? Yes ____ No ____
3. Does the chapter maintain a good working
relationship with an alumni group? Yes ____ No ____
4. Has the chapter installed new
patrons/patronesses this year? Yes ____ No ____
5. Is the chapter aware of who their
patrons/patronesses are? Yes ____ No
____
AWARDS:
1. Does the chapter know requirements needed to
attain awards? Yes ____ No ____
2. Is the chapter encouraged to fulfill
requirements needed to attain awards?
Yes ____ No ____
Name address and
phone number of faculty sponsor:_________________________________________
____________________________________________________________________________________
Comments/concerns/items
of interest: (Please use separate sheet
of paper if necessary)