GUIDELINES
FOR CHAPTER PRESIDENT
Send
all reports to your Province President.
Use
your Calendar-Directory and the form IB351 to see what
materials are due and when. It is
your job to remind all your officer of what is due and to keep a checklist (IB
351) of the dates reports are forwarded to the Province President.
President’s
Reports Due
Letter or email to the Province President: Sept 15, Oct 31, Dec 15, March 1,
April 1, May 15
September
15
IB395 - School Calendar
October
31
Make sure Treasurer, Publicity Director, Music Activities Director, and Warden
have submitted their reports (see IB351).
December
15
Make sure 2nd Vice President, Treasurer, Publicity Director, and 1st Vice
President have submitted their reports.
Check and make sure all Perspective Membership records and fees have been
submitted for 1st semester.
March
1
IB372 - Senior Honor Pin
Make sure 2nd Vice President has submitted the Chapter Newsletter and the
Treasurer and Publicity Director have submitted their reports.
April
1
IB341 - Member Exam Grade Sheet
Rotating Grant (if awarded to chapter during the current year)
IB362 - (Conference year only)
Make sure Secretary, Treasurer, Warden, and 1st VP have submitted their reports.
May
15
IB374 - Adviser and Sponsor Nominations
Summer Custody
Make sure all final reports from all officers are in for the year.
***IB376 - Annual
Chapter IRS Report*** Due to International President and National Treasurer
Listed
below are supplies which should be in the President's
portfolio.
The President is responsible for the upkeep and care of all supplies and
equipment for this office.
1.
Bylaws of Delta Omicron (2000 printing)
2. Current Fraternity Calendar-Directory
3. IB 320 (complete), Guidelines for Chapter Officers:
IB320/1
- President
IB320/2 - 1st Vice
President
IB320/3 - 2nd Vice President
IB320/4 - Secretary
IB320/5 - Treasurer
IB320/6 - Director of Music
Activities
IB320/7 - Director of
Publicity
IB320/8 - Warden
IB320/9 - Historian
IB320/10 - Chaplain
IB320/11 - Scholarship
Chair
4.
IB309 (complete), Portfolio Index for Collegiate Chapter Officers
IB309/1 - President
IB309/2 - 1st Vice President
IB309/3 - 2nd Vice President
IB309/4 - Secretary
IB309/5 - Treasurer
IB309/6 - Director of Music
Activities
IB309/7 - Directory of
Publicity
IB309/8 - Warden
IB309/9 - Historian
IB309/10 - Chaplain
IB309/11 - Chapter Adviser
5. IB201, Instruction Book Index IB200, Instruction Book Manual
6. IB211, Prospective Members and Initiation Procedures
7. IB328, Advantages of Membership in Delta Omicron
8. IB351, Collegiate Chapter Check List
9.
Supplies of the following in sufficient quantities to meet the needs for the
current year:
IB224, Chapter Membership
Loan Fund
IB315, Brochure, "Introducing Delta Omicron"
IB349, Fraternity Knowledge
Examination for Initiated Members
IB350,
Key to Fraternity Knowledge Examination for Initiated Members
IB341, Grade Report Sheet
IB367.1, Report of Bank
Account and Membership Loan Fund
IB372, Academic Achievement
Report
IB374, Report of Adviser
Nomination and Faculty Sponsor Appointment
IB395, School Calendar
10. Ceremonies for Chapters and Clubs
11. Roster of National Honorary Members and Patrons
12. Chapter Bylaws
13. School Calendar
14.
List including home and local addresses and telephone numbers for each of the
following:
Members
Perspective Members
Chapter Adviser & Faculty Sponsor
Chapter Patrons & Patronesses
President of local alumni organizations
15. Schedule cards for members and perspective members
16. Bylaws of local Music Panhellenic Organization
NOTE:
Properties in custody of the president include:
1. The Ritual,
five copies, 1999 revision, kept under lock and key at all times except when in
use
2. Ritual Music
3. Three‑year file of
correspondence from national officers from Province President pertaining to
other national activitie
4. A gavel to be used at all
meetings and Ritual ceremonies