SECRETARY’S PAGE

GUIDELINES FOR CHAPTER SECRETARY

  Reports Due - Send to your Province President

  For specific due dates, refer to Chapter President’s Check List, IB351

  IB361 Collegiate Chapter Roster ( 2 copies)

   Star of D.O. winner, IB378 if awarded, and check for the Star pendant, payable to Delta Omicron.  (This is an optional report, but if the award is being made, the Star    cannot be sent until the form, IB378, is received.)

     After new officers are elected - IB361 Roster (2 copies) the roster should include NEW officers for the following school year.

  Other duties:

1. Enter the Minutes and the Roll Call of each meeting in a durable, bound book.
2. Send bids to prospective members. Official printed bids are available from the Executive Office for $0.20 cents each (actual cost).  Or you may use your own   handwritten ones.

Listed below are supplies which should be kept in the Secretary's portfolio.  The Secretary is responsible for the upkeep and care of all equipment and supplies for this office.

1.   IB320/4  Guidelines for Chapter Secretary
2.   IB309/4  Portfolio Index for Collegiate Chapter Officers  (Secretary)
3.   Chapter Bylaws
4.   IB328 Advantages of Membership in Delta Omicron
5.   Supplies of the following in sufficient quantities to meet the chapter's needs for the current year:
      IB361 Collegiate Chapter Roster
      IB378  Star of D.O. Award
      IB302  Affiliation Certificate

6.   List including the home and local addresses and telephone numbers for each of the following:

            Initiated member
Prospective Members
Chapter Adviser
Faculty Sponsor
Chapter Patrons and Patronesses
President of local alumni organization if there is one

  NOTE:  Properties in custody of the secretary include:

  1.  Chapter Minutes Book in permanent, bound volume
   2.  One year file of:
             Correspondence from local or campus sources
             National announcements and flyers

  Return to Home Page