WARDEN’S PAGE
Report due -
Send to your Province President. For specific due date, refer to Chapter
President’s check list, IB351
Spring
IB365
Chapter Inventory.
Order
replacements for missing items and check Calendar-Directory or price list to see
which items you must pay for and how much.
Other
duties:
1. Prepare the room for meeting or
ceremony;
2. Prepare
the required paraphernalia for use at the meeting or ceremony.
3. Serve as custodian of Ritual
paraphernalia.
4.
Receive the password and grip of members at the door
before admitting them to the
5.
Serve notices of all meetings to the member, the Chapter Adviser, and the
Faculty Sponsor.
6. Keep a
notebook indicating complete names and addresses of each member and date of
initiation (IB344).
The class notebook pages should be reproduced and transferred to the
Second Vice President’s file as the members of the initiation classes leave
school.
7. Forward all changes of name and
address immediately to the Province President also stating former name and
address. (IB305)
8.
Order supplies as needed using form IB308.
Send to your Province President.
9. At the
end of the year collect the officer’s portfolios and chapter properties and
give them to the summer custodian for safekeeping.
Patrons/Patronesses
1. Keep a
complete list of all Patrons/Patronesses of your chapter as below:
A. Current
B. Deceased
C. Moved away
2.
There are three forms in your portfolio dealing with Patrons/Patronesses:
IB370
Induction of a new Patron or Patroness
IB370.1
Change of Data (new name, title, etc.)
IB370.2
Address change
IB370.3
Patron/Patroness List
IB371
Report of Patron/Patroness Activities
3.
Certificates are available to be given to Patrons/Patronesses when they
are inducted into a chapter. Request
them from the Executive Secretary.
4.
Honor Patrons/Patronesses by publicizing their activities in relation to
Delta Omicron.
5.
Before you induct Patrons/Patronesses you should determine their interest
in Delta Omicron and its purposes.
5.
Set aside one musical or one musical function each year
to honor local Patrons/Patronesses.
Listed
below are supplies which should be in the Warden's
Portfolio.
The Warden is responsible for
the upkeep and care of all equipment and supplies for this office.
2. IB309
(complete), Portfolio Index for Collegiate Chapter Officers
IB309/1
President
IB309/2
1st Vice President
IB309/3
2nd Vice President
IB309/4
Secretary
IB309/5 Treasurer
IB309/6 Director of Music Activities
IB309/7
Director of Publicity
IB309/8 Warden
IB309/9
Historian
IB309/10 Chaplain
IB309/11
Chapter Adviser
3. Roster of National
Honorary Members and Patrons
4. IB328 Advantages of
Membership in Delta Omicron
5. Supplies of the following
in sufficient quantities to meet the chapter's needs for the current year:
IB302
Affiliation Certificate
IB305
Change of Name and/or Address Form
IB308,
Order Form
IB365 Collegiate Chapter Inventory
IB370 Induction
of Chapter Patron/Patroness
IB370.1 Change of Data - Patron/Patroness
IB370.2 Affiliation
Announcement - Chapter Patron/Patroness
IB370.3
Patron/Patroness List
IB371,
Report of Collegiate Patron/Patroness Activities
NOTE:
Properties in custody of Warden include:
1.
Collegiate Member List
2. Pledging and Initiation
materials
Book for
pledges to sign
Chapter
Membership Record Book
One
Songbook of Delta Omicron
All
Ritual paraphernalia kept under lock and key, except when in use