Drum Point Village West CAI

 

Actions of the Board

 

9/11/02 to 10/16/02

 

 

v     Lawn restoration         

Ø      Implemented lawn restoration plan for the entire community

 

v     Fencing project behind bldg 10

Ø      Bob Martin cleared approximately 225 ft. of shrubs, trees and debris in preparation for the fence installation. This was done at no charge to the Association and saved the homeowners approximately $500.

Ø      Fencing project completed 9/12/02 and was overseen by Bob Martin.

Ø      Landscapers removed debris left over from new fence construction

 

v     Miller units – drainage, crawlspaces, etc.

Ø      Contacted Road Supervisor to confirm that they will repair any damage they might do to the irrigation system during the drainage project.  The supervisor agreed verbally but was reluctant to put same in writing. Subsequently, the Township Business Administrator advised that, prior to the commencement of the project, we would have this in writing.

Ø      Letter sent to our attorney regarding an answer from Hanover Insurance regarding a claim of mold.  In their response, Hanover does not even mention mold, and instead treated the claim as a water damage claim. As a result, the claim has initially been denied.

Ø      Notices sent via first class mail on 9/16/02 to all Miller unit owners instructing them to inspect their crawlspaces for the presence of water, mold and/or mildew. To date less than ten unit owners have responded. The Association has asked that the township inspect all crawl spaces prior to the commencement of the drainage project.

Ø      All residents of the Miller units were visited in person and asked to attend the Town Council meeting on 9/24 in a show of solidarity re the crawlspace problem. This meeting was subsequently postponed. Most unit owners were advised of this delay.

Ø      Spoke at length with the Township Business Administrator regarding multiple issues regarding the Miller unit crawl spaces. The Township Business Administrator agreed to reply to these concerns within two weeks.

Ø      Received a letter from Scott MacFadden asking us to provide the Township with a representative sampling of units to have their crawlspaces inspected by the Township. We responded by advising the township that because our own inspections have found widespread problems, each of the crawlspaces needs to be inspected by the Township and that any problems found in any crawlspace must be remediated by the Township. Currently awaiting the Township’s response.

Ø      Met with Fred Weintraub several times and made copies for him for the aborted Township Council Meeting.

 

v     Parking, fire and road safety

Ø   Bob Martin has been attempting to schedule a meeting with Kevin Batzel (Fire Marshall) concerning our ongoing discussions with the township regarding fire zones and parking issues. So far, we cannot get all parties to agree on a specific date/time.

Ø   A consultant has been retained to represent the Association at our meetings with the Fire Marshall regarding street parking and Fire Zone issues. This consultant has been successful in negotiating with the Fire Marshall in the past and, with his help, we hope to have the police and fire protection we seek without sacrificing a large number of on-street parking spaces.

 

v     ADR – requested by a homeowner

Ø   Retained a professional ADR mediator and gave him the homeowner’s name, address and phone number in order to start the ADR process.

Ø   Multiple phone calls made to the ADR mediator to work out logistics of the homeowner’s ADR request.

Ø   Requested permission from the township to hold the ADR hearing at Town Hall. Approval pending.

Ø   Received a letter from Edward R. Hannaman, Esq., NJ Bureau of Homeowner Protection, regarding our handling of ADR, open meetings and minutes of open meetings. This letter was the direct result of a homeowner’s complaint to him that the Association was not in compliance with State law. We responded in kind. Mr. Hannaman then responded to us and advised that our current policies and procedures are acceptable to the State. Mr. Hannaman also stated that he would advise the complainant of same.

 

v     Covenants Committee

Ø      Covenants Committee completed inspections of the exterior of all 95 units on 9/15/02.

Ø      Covenants Committee delivered their inspection report to the Trustees. On 9/30/02, violation letters were sent from the trustees to 28 owners and nine tenants (tenants get copies of the letters sent to their unit owners).

 

 

v     Homeowner issues

Ø      Letter written and hand delivered to unit owner requesting removal of mothballs from the area around a unit. The mothballs were subsequently removed.

Ø      Responded to a report from a Migantti homeowner that a window was "warped." Upon initial inspection, the homeowner was advised that, as the window is a part of the unit and not a common element, that the homeowner should contact Mignatti and/or the window manufacturer for warranty repairs.

Ø      Prepared responses to 11 complaints/suggestions/concerns received by a homeowner

Ø      Prepared responses to 10 additional complaints/suggestions/concerns received by a homeowner

Ø      Responded to a homeowner request seeking permission to install a patio divider fence between the patios of two Miller units at the homeowner’s expense

 

v     Financial / Insurance Issues

Ø      Successfully negotiated with our current insurance carrier for them to renew our property, liability and umbrella policies – Initially the carrier had stated that they would not be renewing the policies due to a mold claim being initiated by the Association. However, the renewal quote is more than 50% higher than our prior premium.

Ø      Asked our insurance broker to shop our policies for a better premium

Ø      Responded to four requests for certificates of insurance for homeowners that were refinancing their units.

Ø      Filed Annual Corporate Report with the State Treasurer's office

Ø      Filed Change of Agent Report with the State Treasurer's office

Ø      Prepared and sent quarterly statements to all 95 unit owners.

Ø      Added a graphical presentation of the annual budget to the web site

 

v     Miscellaneous

Ø      Obtained the following information from the Brick Township police department regarding watering restrictions:

·   A police officer may only issue a summons for violations if he personally witnesses the violation.

·   Any citizen who witnesses such violations may sign a complaint.

Ø      Transcribed September 11th Board Meeting and distributed to Board Members for review

Ø      Published the first edition of the Association’s newsletter – to be distributed during the week of October 14th

Ø      Added the legal description of the unit to the web site – can be found under the Insurance and Restrictions FAQs

Ø      Multiple phone calls and letters to Donald Steele (our prior attorney). Made contact with Donald Steele and requested the Mignatti file be transferred to our current attorney. Mr. Steel mailed the file to the Board Secretary who forwarded it to our current attorney.