Actions of the
Board
November 13,
2002 to January 8, 2003
v
Landscaping
Ø
Advised
sprinkler company to installed new control units to repair damage caused by
lightning strike
Ø
Advised
sprinkler company to make repairs to pipes and/or wires damaged by the township
during the drainage project behind building 6 – this expense has been forwarded
to the township for reimbursement
Ø
Advised
sprinkler company to blow out sprinkler system for the winter
Ø
Landscaper
asked to re-seed behind a unit that had covered the lawn area with a carpet
Ø
Extra
leaf cleanup arranged with landscaper to have fronts of the units cleared of
leaves for the Thanksgiving weekend
Ø
Began
writing RFP for soliciting bids for the 2003-2005 landscaping contract
Ø
Advised
landscaper to spread salt on light snow days.
v
Siding
Ø
Meeting
with Certainteed and All County Aluminum arranged for 12/11/02 – subsequently
cancelled by Certainteed. Certainteed will reschedule meeting after the
holidays.
v
Drainage Project
Ø
Township
advises they have completed the rear of buildings 2, 4 and 6
Ø
Multiple
phone calls to/from Jim Priolo (twp engineer) regarding drainage plans for the
fronts of the building
Ø
Scheduled
meeting with the homeowners on 12/11/02 to discuss the township’s proposal for
the fronts of the building
Ø
Meeting
date and place arranged for 12/11/02 meeting with the township’s recreation
department
Ø
Picked
up permit for the meeting from the recreation department
Ø
Forwarded
written (homeowner supplied) crawl space inspection reports to Jim Priolo
Ø
Requested
copy of complete environmental report prepared for the township as a result of
a professional inspection of the crawlspace and living space of a unit that has
mold and/or mildew in the crawlspace
Ø
Meeting
with Homeowners on 12/11/02
Ø
Wrote
letter to Jim Priolo with results of 12/11/02 meeting. Letter mentioned the
fact the an alternate drainage proposal was submitted by Ken Bertch for the
fronts of the buildings, and advised that additional such proposals may be
forthcoming from another unit owner
v
Chimney Caps
Ø
Called
and requested bids from 5 contractors in attempt to get 3 bids.
Ø
Received
2 bids for replacement of Miller unit chimney caps.
Ø
Bid
awarded to All County Aluminum – to start job in late January
v
Covenants Committee
Ø
$15.00
one-time fines levied on 5 units for failure to comply with Restrictions per
9/30/02 letters.
Ø
Re-inspected
5 units for further compliance
Ø
Additional
daily fines being levied on 2 of the 5 units for non-compliance. The other 3
units are now in compliance.
Ø
Advised
new homeowner re dog walking/dog staking rules
Ø
Advised
homeowner to remove a set of chairs that were stored behind the unit (not of
the patio). The homeowner agreed to comply
v
Pool Removal
Ø
Held
initial consultation with an attorney who was subsequently retained as special
council for the pool removal.
v
Miscellaneous
Ø
Fence repaired behind
bldg 10. A day or two later, it was
vandalized again. Looking at options to
prevent vandalizing of the fence in the future.
Ø
December newsletter
published and distributed
Ø
Requested JCP&L
to replace 2 street light bulbs
Ø
Owner of several
rental units was updated as to the status of the drainage/crawlspace project
being done by the Township. The owner had gotten bids from private companies to
remediate crawlspaces
Ø
Responded to 16
questions/complaints/suggestions from a homeowner
Ø
Pest control called
to treat 4 units for live field mice within the walls of the units
Ø
Responded to 12 phone
calls from various attorneys, bankers and closing agents regarding the
financing or refinancing of units
Ø
Responded to 11 miscellaneous
phone calls from homeowners
Ø
Responded to more
than 35 miscellaneous e-mails and or faxes from homeowners
Ø
Notified ADR mediator
that a homeowner has requested ADR relative to that homeowner’s desire to have
a fence (natural or otherwise) constructed on the Common Elements adjacent to
the homeowner’s unit
Ø
Coordinated with ADR
mediator in final attempt to gain compliance with ADR procedures from a
homeowner requesting ADR. If homeowner does not comply with ADR mediator’s
request within 10 days, the ADR mediator will be asked to close the case file
and collection activities will begin on that homeowner’s account to collect any
accrued fines.
Ø
Facilitated removal
of car parked on street on White Swan Way for several months.
Ø
Received and reviewed
additional 80 pages of faxes received from a homeowner.
Ø
Advised All County
Aluminum to begin making changes to the Mignatti gutters. Project expected to
be completed by the end of January.
v
Web Site
Ø
Implemented new
e-mail system provided free of charge by our Web Presence Provider
Ø
Cancelled all future
Hotmail (e-mail) subscriptions
Ø
Three more homeowners
added to the e-mail delivery system
Ø
Advised all e-mail
participants of the fact that the Hotmail account is being cancelled
Ø
Added December
newsletter to website
Ø
Added unapproved
minutes of the 12/11/02 special homeowners meeting to the website
Ø
Completed survey of
web site users. Results to be included in the February newsletter.
v
Financial
Ø
Successfully
collected more than $1200 from one past due homeowner account
Ø
Prepared the initial
budget analysis for FY2004. The analysis shows that the monthly fee may be able
to be kept at $125 per month if the expected surplus does not decrease prior to
the end of the FY2003 (i.e., if it doesn’t snow more than a typical year, and
we have no surprise expenses)
Ø
Held initial
consultation with an attorney who was subsequently retained as special council
for account collection matters.
Ø
Prepared and
e-mailed/mailed annual statements to all homeowners
Ø
Photocopied and
mailed more than 800 pages of GAAP documents to a homeowner who requested same.
Advised State DCA to close corresponding file.
Ø
Prepared initial
draft of footnotes for FY2002 Audit and forwarded to auditor for review and
additions
Ø
Requested copies of
12 checks from bank for FY2002 Audit
Ø
Advised insurance
company of two faxes of a litigiously threatening nature received by the
Association from a unit owner. The insurance company is investigating.
Ø
Preparations made to
open two new bank accounts as per auditors advice
Ø
Successfully settled
billing dispute with insurance carrier
v
Annual Meeting
Ø
Tentatively scheduled
annual meeting date, time and location
Ø
Prepared initial
announcement for annual meeting to be mailed in mid-January