Actions of the Board
January 9, 2003 to February 26, 2003
v Landscaping
Ø Final winter leaf removal performed for entire property
Ø Additional leaf removal was done on one unit that could not be done properly before because of the Township equipment and crew being at that unit on the same day as the original leaf removal
Ø Winter fertilizer applied to all lawn areas
Ø Proposals requested from landscapers for the FY2004-2005 seasons. Two landscapers replied (including our current landscaper).
Ø Managed snow removal process after the President’s Day storm
v Siding
Ø Certainteed was here on 1/22/03 to inspect all siding for manufacturing defects. No manufacturing defects were found; all problems appear to be installation problems.
Ø Letter received from manufacturer detailing the nature of the problems found with the siding installation
Ø Gutter replacement project scheduled for Mignatti units. Originally scheduled to be completed by end of January, but weather conditions have precluded this from being done on schedule.
v Drainage Project
Ø Letters sent to all homeowners and tenants regarding “mold” issues and inspection findings for 56 White Swan Way.
Ø Letter received from Township regarding the status of the drainage project
Ø Summary report received from the township re second inspection of 56 WSW. This inspection included air samples and vacuum samples from the floors within the unit. Summary indicates that no “marker” spores (markers include black mold) were found within the unit during this second inspection.
v Chimney Caps
Ø All County Aluminum contracted to replace chimney caps on Miller units. Originally scheduled to be completed by end of January, but weather conditions precluded this from being done on schedule. Installation completed on 2/25/03.
v Covenants Committee
Ø Letters sent to specific owners regarding continuing violation of keeping garbage cans outside of the units
Ø Daily inspections are being done on 2 units that are in continuing violation and are being fined daily for these violations.
Ø Only one unit remains in violation.
v Pool Removal
Ø New law firm sent demand letter to Mignatti warning of imminent law suit
Ø All correspondence requested from Don Steel’s (former Association attorney) file to be forwarded to current attorney
v Miscellaneous
Ø Advised All County Aluminum of 4 roof repairs needed and front porch post repair from flag pole bracket.
Ø Newsletter distributed to all homeowners and tenants
Ø Response forms distributed to all owners regarding proposed new rules (pet and garbage cans).
Ø Transcribed minutes from the January Board meeting
Ø Located contractor to remove large snow drifts from the roofs of the units prior to expected heavy rains and set priorities for the roof snow removal process
Ø Responded to 20 phone calls from various homeowners
Ø Responded to 13 phone calls from various outside parties
Ø Read or responded to many different faxes and e-mails from homeowners and outside parties
Ø Interviewed attorney to represent the Association as general counsel in light of Mike Sicola moving out of state.
Ø ADR mediator advised us that a homeowner requesting ADR was non-cooperative in the process. The ADR mediator advised the homeowner and the State that, in light of the homeowner’s non-cooperation, the ADR file was being closed.
Ø State DCA advised Association to provide one last opportunity to homeowner requesting ADR, using date certain termination of ADR if homeowner did not cooperate with ADR process by February 7, 2003. Subsequently, the homeowner scheduled the ADR session for March 20, 2003. Homeowner advised by DCA that further delays by the homeowner would no longer be acceptable.
v Web Site
Ø Added latest Actions of the Board to the home page and moved old Actions of the Board to the archives page
Ø Added February newsletter and moved old newsletter to the archives page
Ø Changed date/location for next board meeting
Ø Added announcement for Annual meeting to the home page, created nomination form and added a link to the nomination form
Ø Added proposed rule changes to the home page
Ø Added latest financial report to the Financial Info page
Ø Added proposed FY2004 budget (including pie graphic) to the Financials page
Ø Added fax cancellation announcement to the home page
Ø Updated water restrictions on the home page
v Financial
Ø Demand letter sent by collection attorney to homeowner whose is account is substantially past due. No response received from that homeowner
Ø Instructed collection attorney to file lawsuit against the substantially past due homeowner seeking all past due balances, one year in advance, and all costs of collections including attorney fees.
Ø FY2004 budget proposal prepared for presentation to the Board
Ø Homeowners advised via newsletter of potential monthly increase for FY2004
v Annual Meeting
Ø Initial announcement letter and Trustee nomination forms sent to all owners. To date no nominations have been received.
Ø Meeting space finalized
Ø Advised township to have a representative at the annual meeting to address drainage project / mold questions and concerns