Actions of the Board

February 27, 2003 to May 6, 2003

Landscaping

· Spring clean up performed by landscaper. Landscaper has been advised to remove rubbish from several areas of the property.

· Initial Spring fertilizer applied to lawns. Additional seeding, pre-emergent treatments and dandelion treatments cannot be performed until the sprinkler system is fully operational

· An inspection tour was conducted with George Morano to identify tree and shrub damage due to the drought and winter damage. A long list was made of items to be replaced and/or repaired and as soon as the sprinklers are running, this list will be addressed one building at a time. Many, if not all, of these shrubs are to be supplied by Mignatti. Working with township to coordinate.

· Identified three water main breaks in the irrigation system. Coordinated repairs of the main with the township. Township completed repairs to the main. Sprinkler system charged. Only 2 of 32 valves are operational as of 5/5/03.

· A new sprinkler company has been engaged and is repairing and starting up the system. The system should be operational by 5/9/03. Once the sprinkler system is operational, the sprinkler company and the Association will identify areas that need expansion.

· Identified a tree that is cutting into a driveway. Tree specialist called to remove the tree, inspect a pear tree that apparently is dying, grind and remove a stump near the front entrance.

Siding

· Mignatti gutter replacement put on hold until the township provides an acceptable solution for the fronts of the Miller units. A similar approach is likely to be used for the fronts of the affected Mignatti units.

Drainage Project

· Walk through inspection conducted with Twp Engineering Dept on 5/5. Items still outstanding:

o Township to repair lawn areas that were dug up. Township parks department to complete repairs once sprinkler system is repaired

o Association to invoice township for repairs to irrigation system caused by digging

o Township to create French drains beneath many of the rear well vents on the Miller units and install drainpipes from those drains to the drainage system.

o Township to connect front leaders on Miller end units to the existing drainpipes.

o Township to submit plans for remediation of fronts of the rest of the Miller units.

o Township to re-check several patios for proper pitch.

o Association to supply Township with list of initial inspection dates for Miller crawlspaces

Covenants Committee

· Letters sent to 2 homeowners who are consistently parking on the grass next to the driveways.

· Letter sent to homeowner requesting that dead trees planted by the homeowner be removed or replaced

· Letter was sent to the owner of a rental unit asking that the owner speak to the tenant about the car parked on the street for many months and not moved.

· Another owner was contacted about tenant having a van parked in the off street parking and not moved for many months. The van has subsequently been moved into the tenant’s driveway. The tenant states that the van will be sold in the near future.

Pool Removal

· Mignatti refuses to meet with us to discuss this matter at all. Our attorneys are filing suit. Once filed, all affected current and former homeowners will be advised and updated

Miscellaneous

· Completed a four-hour ADR hearing with a homeowner. Tentative agreement reached and fines tentatively reduced. Awaiting signatures by all parties, corrective action by homeowner, and property inspection by mediator. The Association has already completed the work it agreed to perform in order to meet one of its obligations under the ADR agreement.

· Mr. Pepe was here in mid-April to perform various repairs and painting tasks. A few tasks still remain.

· Bob Martin repaired lights at the main entrance. Bob also repaired the topping of the flagpole.

· New flag was purchased and put up.

· Multiple garage door repairs have been identified. Repairs were started on 5/5/03.

· Identified a construction defect in a Miller Unit. Arranged for repair to be completed by 5/15/03.

· Published and distributed April 2003 newsletter.

· Fielded more than 70 phone calls from owners, vendors, attorneys, banks and mortgage companies.

· Fielded more than 250 e-mails from board members, owners, vendors, attorneys, banks and mortgage companies.

· Contacted Ozane to explore possibility of global pest control contract. Waiting for quote and recommendations from Ozane

· All County Aluminum instructed to complete multiple roof and aluminum coil repairs. Repairs completed on 4/24/03. One additional repair remains to be completed.

· Transcribed minutes from February Board Meeting.

Web Site

· Added FY2003 unaudited financial statements to web

· Added FY2004 budget to web

· Added appeals procedure to FAQ page

· Added results of annual meeting to web

· Added April 2003 newsletter to web and archived old newsletter

· Changed date/location for next board meeting

· Added February’s Actions of the Board to web

· Added Garbage Can/Recycle Bin rule to web

· Updated pie graphic for FY2004 budget

· Added April 30, 2003 unaudited financial statements to web

· Added January minutes to web

· Updated status of FY2002 and 12/11/02 minutes on web

Financial

· Prepared and distributed account statements for all 95 units.

· Prepared final unaudited financial statements for FY2003

· Completed field work with auditor for FY2002 audit

· Started field work with auditor for FY2003 audit

· Opened two new bank accounts at Ocean First Bank.

· Final Certification of Proof prepared and signed for suit against a delinquent unit owner. Judgment expected within 30 days. Asset collection procedures to follow.

Annual Meeting

· Prepared Proxies and Proxy Statements and mailed to all homeowners

· 48 hours prior to meeting, followed up with all homeowners via e-mail and/or telephone reminding them of the meeting

· Held meeting on April 4, 2003

· Initial compilation of minutes of annual meeting completed.