Actions of the Board

May 15, 2003 to September 9, 2003

Landscaping

· Added two new zones to the irrigation system to provide better coverage to the Mignatti drainage basin and the area behind building 10.

· Repaired all sprinkler system damage caused by the township and forwarded invoice to township for payment.

· All sprinklers checked and adjusted for best coverage

· Removed several dead and/or problem trees from the property.

· Replaced several shrubs that were dead or dying and re-staked those that could be saved. Landscaper to replace, at his expense, several newer shrubs that have since died.

· Cleaned up rubbish and construction debris in several areas of the property

· Weed control, pesticide and fertilizer applied to all lawn areas in preparation for fall seeding and sod.

· Lime applied to all lawn areas.

· Two tree experts have been consulted about the Bradford Pear and other trees on the Miller side that are in distress. Awaiting bids from both of them.

· Mulched all common landscaping beds on the property and added tree rings and bed edging to selected elements

· Landscaper performed emergency removal of very large braches that had fallen from trees on 2 occasions in one week.

Siding/Roofing

· Made minor repairs to several roofs

· Made minor repairs to several areas of siding/aluminum coil

Drainage Project

· Six meetings with Township Engineering Department to work out schedule for completing crawlspace inspections.

· Numerous phone calls to all home owners, on the Miller side, who had not had their crawl spaces inspected.  More than 150 phone calls.

· Coordinated all remaining homeowners with engineers by date and time on an ongoing basis.

· Out of 47 units 42 have been inspected and the remaining 5 we were unable to gain access to-for one reason or other.

Covenants Committee

· Ten second violation notice letters sent to homeowners.

Pool Removal

· Filed suit against the Mignatti Companies regarding the pool. Update letter sent to the 47 original unit owners advising them of same.

Miscellaneous

· Published and distributed July 2003 newsletter.

· Repaired water main break in front of two Mignatti units

· Repaired fence behind building 10 and installed thorn bushes and “No Trespassing”sign to help prevent future vandalism and trespassing.

· Made repairs to the supporting piers of a Miller unit that were identified by an inspector as being improperly constructed.

· Re-contracted with Ozane for termite warranty service.

· Treated the exterior of the front of building 10 for ant infestation.

· Moved a privacy divider fence that was improperly installed by the developer.

· Replaced a privacy divider fence that had been vandalized

· Replaced an older privacy divider fence that had completely deteriorated.

· One unit serviced for removal of bats from under the roof trim.

· Hole in driveway repaired at one unit.

Web Site

· Updated FY2003 financial report on the web site to include post period adjustments

· Updated current financial reports on the web site at the end of May, June, July and August.

· Added July 2003 newsletter to web site.

· Updated the meeting announcements on the web site for the July and September meetings.

· Added May's meeting minutes to the web site.

· Added May's actions of the board to the web site.

Financial

· Opened new savings account yielding 1.7% interest. Our old savings account was down to .5% interest.

· Prepared financial reports for the July and September board meetings.

· Prepared and distributed account statements for all 95 units.

· Judgment against a delinquent unit owner was vacated as a result of a bankruptcy filing. The homeowner’s chapter 13 plan will reimburse the Association on a dollar for dollar basis over a period of five years.

· Completed 6 condo questionnaires for sale and refinance closings with various financial institutions.

Administrative

· Transcribed the minutes of the May and July board meetings

· Copies of minutes made for distribution.

· Fielded 40 calls from various sources.

· Fielded more than 525 e-mails from various homeowners, Board members, vendors, etc.

· Wrote 19 letters to various homeowners in response to inquiries, notes, calls, etc.

· Published and distributed July newsletter.