Actions of the Board
September 11, 2003 to November 11, 2003
· Landscaping
o Tree service contracted to remove 7 trees including 5 distressed Bradford Pear trees.
o Large branches that fell during Isabel and were immediately cleared by the landscaper.
o Pesticide applied for grubs on 9/26/03.
o On 10/6/03 all lawn areas were aerated, seeded, fertilized and limed. Larger bare spots were covered with new topsoil and seeded, etc. All edges were slit seeded.
o On 10/6/03 and 10/7/03 the problem trees were removed and all other mature trees were pruned.
o Mignatti planted 10 evergreens along Drum Point Road behind 1 – 9 Manhattan Drive per the Township’s instructions.
o Landscaper was contracted to rearrange the 10 Mignatti trees into a buffer and planned landscape area.
o Stump removal completed on 10/17/03.
o 3 landscapers have been invited to bid on replacement of all pear trees on WSW and re-landscaping of the fronts of all units on WSW as well as some enhancements to the landscaping on Mignatti side.
o Landscaper contracted to transplant several spruces that the twp had Mignatti plant to a more desirable location.
o One lawn area on MD was re-sodded.
· Sprinklers
o Additional adjustments made 9/25/03.
o Vacuum breaker checked and it has to be replaced. This will be done in the spring.
o Sprinkler company has been asked for estimate to install rain sensors on our system.
o Sprinkler system to be shut down for the season on or about Nov. 14.
· Siding/Roofing
o A roof repair was completed on 9/11/03
o 2 more roof repairs completed on 9/14/03.
o Roof and gutter repair from tree damage done on 10/10/03.
o Roof repair by private contractor done on 10/02/03.
· Drainage Project
o Three board members will meet with the Township Administrator on Friday November 14 to push for a completion of the project.
· Covenants Committee
o One homeowner was fined on 9/11/03 for violation of Restrictions.
o Meeting held with a homeowner on 9/26/03 regarding violation.
o One homeowner was fined for pet violation on 10/6/03.
· Miscellaneous
o Letter sent to homeowner approving request for patio.
o Street sign at MD & BFT restored on 10/02/03.
o Damaged privacy fence repaired on 10/02/03.
o Letter sent to homeowner approving handicap access ramp for front of unit
o Standard approval letter given to homeowner for privacy fence along patio
o Published, printed and distributed September Newsletter to all homeowners, landlords and tenants
o Processed approximately 500 emails
o Handled 29 phone calls
· Web Site
o Actions of the board updated
o Old actions of the board moved to the Archives page
o Next meeting date changed
o List of Officers and Trustees updated
o Removed "not yet approved" warning message from 5/7/03 minutes
o Domain name (www.dpvw.com) renewed for four years at $10 per year.
o Added two articles to the web site: “Flying the U.S. Flag” and “DPVW Donates Paver Stone to Reservoir Project”.
o Unapproved minutes of April 2003 general meeting posted to site.
o October 2003 newsletter added.
o FY2002 audited financials added.
o September 2003 financials added.
o October 2003 financials added.
· Financial
o Quarterly statements printed and mailed to homeowners.
o September month end financials produced.
o Certificates of Insurance sent to insurance company for audit of Workers Comp policy
o 2002 audited financials completed and made available to homeowners.
o Several homeowners received copies of audited financials via email per their request
o Prepared footnotes for FY2003 Audit
o October financials prepared and sent to Board for copies and distribution at meeting.