Actions of the Board

November 12, 2003 to January 13, 2004

Snow Removal:

· Snow removal after early December storm was completed quickly and without incident.

Financial:

• November Financials prepared and distributed to board members
• December Financials prepared for distribution to board members and homeowners at January Board Meeting
• Demand letters sent to several homeowners with past due accounts
• Advised our attorney to send action letter to attorney of a homeowner in bankruptcy
• Quarterly statements printed and mailed to homeowners
• Completed several condo questionnaires and requests for certificates of insurance for new sales and refinancings

Pool Removal:

• Discovery documentation gathered for distribution to defendant

Web Site:

• Added holiday greeting with animated Christmas tree and menorah at the top of all main pages.
• Added article to home page "Seeking Candidates for Board of Trustees"
• Added article to home page "Seeking Homeowner Proposals for FY2004 Meeting"
• Posted November Financials to the web site
• Added a bit more text under the annual meeting announcement stating that proxy statements, proxy forms and directions will be mailed in early March.
• Re-arranged home page and added TOP bookmarks for easier home page navigation
• Updated FY2003 financial report on the web site to include post period adjustments
• Updated current financial reports on the web site at the end of November and December
• Added December Special Edition Newsletter to the web site and moved old newsletter to the archives
• Next meeting date changed 
• Actions of the board updated and old actions were archived 
• Added September's minutes to the web site
• Added temporary animated holiday graphics to the home page
• Added article titled "Seeking Candidates for Board of Trustees" to the home page
• Added Candidate Nomination form to web site
• Added article titled "Seeking Homeowner Proposals for FY2004 Meeting" to the home page
• Added initial announcement of annual meeting date and time to the home page
• Added "Post Dated Checks" rule to the home page
• Removed older articles from the web site

Annual Meeting:

• Initial announcement of annual meeting mailed to all homeowners
• Candidate nomination forms mailed to all homeowners

Other:

· All gutters have been cleaned

· We have received one quote for landscaping of White Swan Way once the Bradford Pears have been removed. Still waiting for the other 2 quotes/proposals.

· December newsletter written, printed and distributed.

· Several holiday decorations were put up at the entrances.

· Two Board members went to Scott McFadden’s office and waited for 45 minutes for a scheduled meeting with him regarding the crawl space project. He did not show up for the meeting and we have been unable to schedule a new one with him.

· Various work orders were sent and completed for roofing and siding repairs on units.

Administrative:

· Emails processed: approximately 200 (75% of these are daily correspondence among the Board members)

· Phone calls handled: 34

· Letters and other inquiries handled: 15

· All correspondence related to the Association and its members were filed