DRUM POINT VILLAGE WEST HOMEOWNERS ASSOCIATION

MINUTES OF THE BOARD MEETING

January 9, 2002

BOARD MEMBERS PRESENT: Herb Armstrong, Edward Kocher, Bob Martin, Dolores Tappert, Paula Groppe

COVENANTS COMMITTEE MEMBERS PRESENT: Kim Feliciano, Harriet Martin, Gladys Pfeiffer.

This meeting was called to order on January 9, 2002 at 8:10 p.m.

· First Order of Business – Approval of Minutes from the previous meeting.

Tabled until next month. Ed Kocher seconded the motion. Unanimously approved.

· Second Order of Business – Quarterly Mailing

Ed Kocher stated that the quarterly/annual mailing will be sent out early next week. It will include the annual statements for the homeowner for each individual homeowners account, the auditors report for the fiscal year ending March 31, 2001, a letter to homeowners regarding nominations for the 3 trustees seats that will be expiring on March 31, 2002 along with the date and location of that meeting, a letter to the homeowners regarding the orange snow markers, a letter to all Miller unit owners regarding the option of installing attic stairs, a letter to all Miller unit owners advising them that their dryer vent pipe may be disconnected or not installed correctly.

· Third Order of Business - Siding project

Ed Kocher reported that there was no update from Brook. Brook has not called back. Bill Pepe came in last week and took much of the construction debris and placed it behind Building One near the dog walk –Ed will be deducting this expense from the final All County invoice. Dolores said that her siding popped out above her front door. Paula said that her storm door still doesn't close right since Brook replaced the kickplate below her front door. Ed replied that there are still these and other checklist items that need to be resolved before the final payment is made to All County.

· Fourth Order of Business - $350 Siding Refund

A $350 per Miller unit refund was sent out at the end of November.

· Fifth Order of Business - Sprinkler system

Ed Kocher said the system should have been blown out on or about December 10, 2001. The vendor never came to do the job. After not hearing from the vendor, Ed made a follow-up call to him. The vendor stated he was “on vacation for a month”. The vendor did blow out the system on or about January 5, 2001. During the blowout, there was no apparent damage to the system reported by the vendor. However, one zone could not be turned on - it's a wiring problem and the vendor cannot find the buried valve.

· Sixth Order of Business - Landscaping project

Ed Kocher stated that the Black Fox Trail/Drum Point Road entrance area had a broken sprinkler head that the landscaper repaired. The landscaper then installed new sod at his expense as a courtesy to us.

· Seventh Order of Business - Drainage project

No status and no update from either the township or Birdsall Engineering.

· Eighth Order of Business - March 2002 General Meeting

It was previously agreed that the date of Fiscal 2002 General Meeting would be March 29th at 7:30 p.m. We have secured the Brick courtroom for the meeting. Ed Kocher made a motion for this to be the official date and time of the meeting. Seconded by Paula Groppe. Unanimously approved.

· Ninth Order of Business – Nominations for elections

Ed Kocher explained that a letter would be sent out to all homeowners inviting nominations for the Board of Trustees seats that will be expiring at the end of March 2002. Ed Kocher then made a motion to nominate Herb Armstrong to be a trustee for a 2 year term starting April 1, 2002 and was seconded by Bob Martin. Herb Armstrong accepted the nomination. Herb Armstrong made a motion to nominate Ed Kocher and was seconded by Paula Groppe. Ed Kocher accepted the nomination. Herb Armstrong made a motion to nominate Paula Groppe and was seconded Ed Kocher. Paula Groppe accepted the nomination. These names will be added to the ballot and the proxy form along with any other nominations received prior to the mailing of the proxy statement.

· Tenth Order of Business - Other old or new business

- A trustee asked if the fence that burned down during the car fire was replaced. Ed Kocher advised that it was, and the car owner’s insurance carrier covered the cost for it.

- Ed Kocher made a motion to appropriate up to $200 for a building permit to erect a fence behind building 10. The actual cost of the building permit is not yet known. Bob Martin seconded the motion. Unanimously approved.

· Eleventh Order of Business - Open financials

Ed Kocher distributed the current unaudited financial statements. Ed pointed out that the total assessments receivable at 12/31/01 was only $2,112.00 – a very low number by our historical standards.

The open portion of the meeting was adjourned at approximately 8:47 p.m.