DRUM POINT VILLAGE WEST HOMEOWNERS ASSOCIATION

MINUTES OF THE BOARD MEETING

April 10, 2002

BOARD MEMBERS PRESENT: Bob Martin, Ed Kocher, Dolores Tappert, Kim Feliciano.

COMMITTEE MEMBERS PRESENT: Gladys Pfeiffer, Harriett Martin

HOMEOWNERS PRESENT: None

This meeting was called to order on April 10, 2002 at 8:15 p.m.

· First Order of Business - Minutes from the previous meeting.

The minutes of the March meeting were distributed to all Trustees prior to this meeting. Ed Kocher made a motion to accept the minutes of the March 2002 Board of Trustees meeting. Kim Feliciano seconded the motion. Unanimously approved.

· Second Order of Business – Election of Officers

o Ed Kocher made a motion to elect Bob Martin as President. Delores Tappert seconded the motion. Unanimously approved.

o Bob Martin made a motion to elect Delores Tappert as Vice-President. Ed Kocher seconded the motion. Unanimously approved.

· Third Order of Business – Change of Check Signature Authority

Ed Kocher made a motion to add Delores Tappert to the Bank Signature Resolution and to remove Herb Armstrong. All other signatories are to remain the same. Seconded by Bob Martin. Unanimously approved. Bob Martin will get the resolution from the bank. Ed Kocher advised the Herb’s signature would be required on the resolution to remove his signature authority.

· Fourth Order of Business - Siding Project

Ed Kocher advised that the final installment to All County has been paid, and we are holding back approx $4,500 until the “to do” list has been completed. Ed stated that All County has been on the property three times over the last month and is slowly completing the “to do” list. The issue was raised about Fred Weintraub’s statement at the General Meeting about the “wavy” siding. Ed stated that Fred is trying to locate the copies of the pictures previously submitted, and Ed is also looking for them. Ed will ask All County about this issue again. If All County does not move forward, we will seek Fred’s advice on how to contact the manufacturer directly.

· Fifth Order of Business - Drainage Project

Ed Kocher advised that he hasn't heard anything from Birdsall or the Township.

· Sixth Order of Business – Irrigation System

Ed Kocher advised that BTMUA turned on the water on 4/8/02. Ed also advised that this Friday the landscaper’s irrigation subcontractor is expected to be on the property to review the system and replace the bad zone valve(s). Ed also advised that the main backflow preventer valve has a leak and needs to be repaired – Ed expects the cost to be between $500 and $1,000 for the valve repair.

· Seventh Order of Business – Buffer Installation

Discussion ensued regarding the buffer installation (behind 52-56 WSW) that was approved at the February meeting, and then placed on hold due to the water emergency. It was agreed that the buffer installation should go forward before the weather gets to hot. It was also agreed that the existing forsythia bushes might need to be moved or removed to allow for the proper placement of the buffer. If the forsythia can be moved, it was agreed that they should be relocated to the northeast corner of the guest parking area adjacent to the rear of 56 WSW.

· Eighth Order of Business – Miller Lawn Refurbishment

Discussion ensued about the refurbishment of the Miller Lawns. Ed Kocher stated that we have been talking to the landscaper about doing this for the past two years, but have always put it off. Discussion ensued. It was agreed that we should seek the recommendations of the landscaper on how to approach this project. Ed Kocher made a motion to appropriate up to $15,000 from the General Reserves for the purpose of refurbishing the Miller lawns. Seconded by Bob Martin. Unanimously approved. We will get an estimate from the landscaper. If the cost for refurbishment of the Miller lawns is less than $15,000, then Ed will make arrangements to have the work completed.

· Ninth Order of Business – Mignatti Sod

Discussion ensued about the lack of topsoil underneath the Mignatti sod, the fact that the lawn will not green-up or grow properly. The only solution might be to add topsoil and refurbish the lawns. The cost for this project is expected to be very high based on the large area of sod, and the Board feels that we may not have the funds to accomplish this project in the current year. It was agreed that the landscaper should be consulted and base estimates should be obtained before further discussion. Tabled until next meeting.

· Tenth Order of Business – Fencing behind Building Ten

It was agreed that we would contact Missing Link Fence, obtain a full proposal from them, and have them assist us with the building permit application.

· Eleventh Order of Business – Front Entrance Lighting

Bob Martin advised that he has purchased the materials to move and repair the front entrance lighting. Bob stated that he would be performing the repairs as early as this Friday. Ed Kocher made a motion to compensate Bob Martin at a rate of $20 per hour for his labor for this repair. Ed pointed out that paying a “professional” would cost significantly more. Seconded by Kim Feliciano. Unanimously approved. Bob Martin abstained from voting.

· Twelfth Order of Business – Web Site

Ed Kocher advised that our new web site is up and running. The address is www.dpvw.com.

· Thirteenth Order of Business – Election of Chairperson to the Covenants Committee

Ed Kocher made a motion to elect Kim Feliciano as the Chair of the Covenants Committee. As the Chair, Kim would be responsible for the coordination of the committee members. Seconded by Delores Tappert. Unanimously approved.

· Fourteenth Order of Business – Title 39 Recommendation

Ed Kocher pointed out that at the March meeting, Helen Bertch had argued for having the Association provide the township with the authority to enforce Title 39 (traffic laws) within the condominium. Mrs. Bertch had stated that the Township would contact us in regards to their recommendations on how this could be accomplished. As of this meeting, no Trustee or Officer has been contacted by anyone in the Township in this regard. It was agreed that this item would be tabled until we are contacted by the Township.

· Fifteenth Order of Business – Bulletin Board Request

Ed Kocher pointed out that at the March meeting, Helen Bertch had advised the Association that we were required by state law to erect a bulletin board for the purpose of advising all homeowners of the date, time and location of each meeting. Ed Kocher feels that erecting the two bulletin boards requested by Mrs. Bertch would be a waste of funds, and they would need to be maintained and they might also invite vandalism. Ed Kocher stated that he contacted the Department of Community Affairs, and was advised that, because we provide notice of the meetings via a letter to all homeowners each year, and also now via the internet, that they are not terribly concerned about posting the 48-hour notice. However, Ed was advised that if the Association was concerned about living up to “the letter of the law,” the DCA would consider the web site announcement as a preferable substitute for the “newspaper letter” requirement, that an e-mail would suffice for the “hand-delivered’ requirement for those homeowners that have e-mail, and that for those that don’t have e-mail we could mail them a postcard advising them of the date and time of the meeting – If we do not want to send out e-mail or postcards, a notice posted anywhere in the common area of the property would suffice (and it does not have to be on a bulletin board). The final requirement under the notification part of the law is that a central repository (i.e., an officer or trustee) must have knowledge of any scheduled meetings and be able to provide notice to any interested party upon request – we already are conforming to this requirement. It was agreed that we would solicit e-mail addresses from each homeowner and use the e-mail as the preferred notification method. It was also agreed that we would post the meetings on our web site’s home page, and we would tape up a notice somewhere in the common areas at least 48 hours prior to each meeting. The DCA feels that if we do this, then we have absolutely met all the notification requirements.

· Sixteenth Order of Business – Homeowner Request

Discussion ensued on a homeowner’s request to place an “archway” on the common lawn at the rear of a unit. All agreed that this was not advisable. The request was unanimously rejected. The homeowner will be written a letter advising that the request is being denied.

· Seventeenth Order of Business – Homeowner Request

At the March meeting, Carlo Taccetta (through his representative) made a motion for the Board to reconsider his proposal to install landscaping at the rear of his unit as a buffer, at his expense. Ed Kocher reported that he received a “marked-up” photo showing the approximately location of the desired buffer. It was agreed that Ed would provide that photo to the Covenants Committee and that a Trustee and the members of the Covenants Committee would meet with Mr. Taccetta to further discuss his request to get specific information from him (desired plant types, quantity, etc.). It was agreed that the Board would reach its final decision on this matter no later than May 15, 2002.

· Eighteenth Order of Business – Treasurer’s Compensation

Dolores Tappert made a motion to increase the Treasurer’s monthly compensation from $200 per month to $300 per month. This increase is to be retroactive to April 1, 2002. Motion seconded by Kim Feliciano. All were in favor. Ed Kocher abstained from voting.

· Nineteenth Order of Business – Homeowner Request

Discussion ensued regarding a homeowner’s request to install a patio awning at that homeowner’s expense. It was pointed out that this same proposal had been raised twice in the past, and that each time the homeowners had overwhelmingly rejected the idea. Several Trustees voiced their opposition to the request, but a vote was not taken. Instead, the Board suggested that the homeowner raise the issue as a proposal for the FY 2003 Homeowner’s Meeting to modify the Master Deed.

The open portion of the meeting was adjourned at approximately 9:55pm