PURCHASE
REQUISITION
NOTE: THIS PURCHASE REQUISITION
EMAIL FORM WILL ONLY WORK IF YOU HAVE AN INSTALLED
EMAIL CLIENT LIKE OUTLOOK OR GROUPWISE ON YOUR
COMPUTER. IF YOU ARE JUST USING A WEB MAIL LIKE
YAHOO IT WILL NOT WORK, PLEASE GO BACK AND PRINT
OUT THE FORM AND TURN IT INTO THE CHURCH OFFICE.
JUST FILL IN THE FIELDS AND CLICK
SUBMIT
Instructions for Completing a
Purchase Requisition Form
Date of Requisition Enter today’s date
Date Needed Enter the date you will need the goods
or services
Payment Method Mark the appropriate method of
payment
If the vendor is invoicing the church select Vendor
Invoice
If a check should be made payable to the Vendor
select Vendor Check
If you will be submitting a Check Reimbursement
Form select reimbursement
Check here if using Mark this box if funds have
been designated, this is not for budgeted funds
Designated funds
Designated Category Enter the designated category
(ex. Building Fund)
Requisition Number Assigned by the church office
Person Requesting Enter your name
Daytime Phone Number Enter your daytime phone
number
Account Number To be completed by the Stewardship
Ministry Team
Vendor Name Name of Vendor
Vendor Address Address of Vendor
Department or Ministry Team Department or Ministry
Team (ex. Student, Sunday School, Property&Grounds)
Quantity Enter number of items you plan to purchase
Description Enter the description of the item
(ex. Chairs, tables, paint)
Unit Price Enter the price per item
Amount Total cost - number of items multiplied
by price per item
Total Total cost of all items
Approval Must be signed by Department Director
or Ministry Chair
1st Initials To be completed by Stewardship Ministry
Team
2nd Initials To be completed by Stewardship Ministry
Team
3rd Initials To be completed by Stewardship Ministry
Team