Instructions for Completing a Purchase Requisition Form

Date of Requisition Enter today’s date
Date Needed Enter the date you will need the goods or services
Payment Method Mark the appropriate method of payment
If the vendor is invoicing the church select Vendor Invoice
If a check should be made payable to the Vendor select Vendor Check
If you will be submitting a Check Reimbursement Form select reimbursement
Check here if using Mark this box if funds have been designated, this is not for budgeted funds
Designated funds

Designated Category Enter the designated category (ex. Building Fund)
Requisition Number Assigned by the church office
Person Requesting Enter your name
Daytime Phone Number Enter your daytime phone number
Account Number To be completed by the Stewardship Ministry Team
Vendor Name Name of Vendor
Vendor Address Address of Vendor
Department or Ministry Team Department or Ministry Team (ex. Student, Sunday School, Property&Grounds)
Quantity Enter number of items you plan to purchase
Description Enter the description of the item (ex. Chairs, tables, paint)
Unit Price Enter the price per item
Amount Total cost - number of items multiplied by price per item
Total Total cost of all items
Approval Must be signed by Department Director or Ministry Chair
1st Initials To be completed by Stewardship Ministry Team
2nd Initials To be completed by Stewardship Ministry Team
3rd Initials To be completed by Stewardship Ministry Team