Hammonton
Youth Soccer Association By-Laws
Article 1
Meetings
Section 1 – The Executive Board may meet the second
Wednesday of each month, at the call of the President or by
request of the majority of the Executive Board.
Section 2 – The General Membership shall meet on the
second Wednesday of January and June.
Section 3 – Special meetings of the General Membership
may be held at the call of the President or by request of
the majority of the Executive Board.
Section 4 – The presence of at least three officers
and four active Trustees shall constitute a quorum.
Article 2
Duties of the Officers
Section 1 – The President shall [have] the power to
call all meetings of this Association, preside over meetings
of the Executive Board and the General Membership, appoint
the chairpersons and members of committees, supervise the
affairs of the Association, and enforce the Constitution,
By-Laws and League Rules and Regulations.
Section 2 – The Vice-President shall aid the President
in all duties and take his/her place when the President is
unable to perform the duties of the office. The Vice-President
will automatically become President and maintain this office
until the next scheduled election, if anything should happen
to the President.
Section 3 – The Secretary shall keep accurate minutes
and attendance of all meetings of the Executive Board and
the General Membership and shall maintain official files.
The Secretary shall also be responsible for all publicity
of the activities of the Association and maintain official
files of correspondence.
Section 4– The Treasurer shall hold the funds of the
Association and disburse them immediately upon the authorization
of the Executive Board. Accurate accounts of receipts and
disbursements shall be maintained and reported at each Executive
Board and General Membership meeting. The checkbook and receipts
payable shall be present at each meeting. The Executive Board
shall be informed of the financial condition of the Association.
Section 5– Trustees shall be responsible for performing
duties requested by the President and/or the Executive Board.
Article 3
Terms of Office and Elections
Section 1 – The officers shall serve for one year and
may be re-elected as many years consecutively as the General
Membership so votes.
Section 2 – Whenever one or more offices shall become
vacant between elections, the remaining members of the Executive
Board shall choose any member to fill the vacated office until
the next scheduled election.
Section 3 – Any officer can hold any position –
coach, committee chairperson, etc.
Section 4 – The President shall appoint a special committee
on elections in November to receive nominations for each office.
The members of the committee shall include the Vice-President,
one Trustee, and one member of the General Membership. The
Vice-President shall chair the committee. The Committee on
elections shall receive all nominations by December 15 and
report all nominations to the General Membership at the January
meeting.
Section 5 – Elections shall take place in January.
Section 6 – Head coaches and board members shall be
present to vote for each office by secret ballot. If a head
coach is a board member, the individual has one vote for each
office.
Section 7 – The new officers shall take office and
authority at the February Executive Board meeting.
Article 4
Powers of the Executive Board
The Executive Board shall be responsible for the management
of the Association. It shall report its transaction to the
General Membership and establish policies for the organization.
Article 5
Membership
Section 1 – The Association shall consist of intramural
recreational teams and traveling teams.
Section 2 – Children are eligible to participate in
the intramural program, if they meet one of the following
criteria:
1) Be a Hammonton Resident
2) Attend a Hammonton Public School
3) Attend St. Joseph’s Parochial School
4) Attend Folsom Elementary School
5) Live in a municipality that does not offer an intramural
recreational soccer program
6) A child in the 9th grade who is not currently playing on
a school team
Section 3 – The Executive Board will select the head
coaches for the teams.
Section 4 – No child will be denied the opportunity
to participate because of financial reasons. Hardship waiver
of the registration fee may be granted by the Executive Board.
Section 5 – The intramural recreational teams shall
have age divisions: Little Kickers, PeeWee, MiniNovice, Novice
and Senior. The composition of teams is selected by the Executive
Board.
Section 6 – No player may be added to a team in the
intramural recreational program after the second game of the
season.
Section 7 – The Executive Board shall have the authority
to establish tournament teams, select the coaches and establish
the criteria and procedures for selection of the players.
Section 8 – The Executive Board shall have the authority
to establish traveling teams. Age divisions shall be in accordance
with the N.J. State Youth Soccer Association and the U.S.
Youth Soccer Association. The objective of the traveling teams
shall be to provide the better players of this Association
to improve their soccer skills, increase their understanding
of the game, and begin realizing their potential as exceptional
players while developing the ideals of good sportsmanship,
honesty and loyalty. The Executive Board shall have the power
to select the coaches and oversee the criteria and procedures
for selection of the players and the financial requirements
to operate the program.
Article 6
Game Schedules
Section 1 – The Executive Board has the sole power
to cancel games.
Section 2 – A regular season shall consist of no less
than 8 games.
Section 3 – At the end of the regular season, playoff
games will be scheduled to determine the winners of the Senior,
Novice and MiniNovice divisions. The Executive Board shall
determine the format of the playoffs.
Article 7
Hearings
Section 1 – Cases which shall arise from ejections
or cautions administered by referees, improper conduct or
unsportsmanlike conduct, shall be heard by the Executive Board.
Section 2 – The Executive Board shall inquire into
any matter which in its judgment affects the good and welfare
of this Association. The Executive Board shall take necessary
actions to rectify the matter.
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