JARDINEROS DE PLACITAS
Job Description of CORRESPONDING SECRETARY
Sec. 1: The officers of the Club shall be a President, a Vice-President,
a Recording Secretary, a Corresponding Secretary, and a Treasurer.
Sec. 2: The officers shall be elected . . . for a term of one
year. . . .
Sec. 1: The officers, the immediate Past-President, and the chairs
of standing committees shall constitute the Board of Directors.
Sec. 2: The Board of Directors shall supervise the affairs of
the Club between its regular meetings and shall implement such
policies and actions as directed by the membership. It shall
make recommendations to the membership, and perform such other
duties as specified in the Bylaws of the Club.
Sec. 4: Meetings of the Board of Directors may be called at the
discretion of the President or upon written request to the President
by three members of the Board.
Sec. 1: The officers shall perform those duties prescribed by
these bylaws, duties usually performed by persons in such offices,
and such other duties as the Board shall direct.
Section 5. The Corresponding Secretary shall assume the duties
of the Recording Secretary in the absence of that officer; shall
attend to all correspondence; shall report on all correspondence
received by the Club at the appropriate monthly meeting.
STANDING POLICY REFERENCES: None
A. Report on all incoming correspondence to the Club membership
B. Prepare cover letters for donation checks (under own signature)
C. Prepare thank-you letters to speakers, hosts, contributors,
etc., as appropriate, for signature of the President
D. Get mail regularly from Placitas Post Office, Box 704, and
· Bank statements to Treasurer, monthly
· Post office box payment-due notices to Treasurer, semiannually
· Thank-you letters, newsletters, etc., to Webmaster for
· Checks for dues to Treasurer, as soon as possible, keeping
in mind November 15 deadline for inclusion in yearbook
E. Provide backup to Recording Secretary in her absence [see
job description of Recording Secretary]
F. Keep track of expenses incurred (mainly postage) for reimbursement
at year end or close-of-books by Treasurer
G. Maintain Jardineros letterhead
H. Maintain files as applicable/needed
I. Maintain post office box key
J. Attend all Jardineros board meetings and perform such other
duties as are assigned by the Board or the President.
COMMENTS AND SUGGESTIONS from your predecessors:
Ensure that all mail that is misdirected to the post office box
is delivered or communicated to the appropriate party(ies) in
a timely manner.
Updated January 2012