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MC Piranha Swim Club fund Participation and Fund-Raising Contract/2005/2006
The Michigan City Piranha Swim Club is a cooperative venture that requires parent participation to run a successful program. The Piranha Team fees do not pay for all of the expenses of the program; a significant amount of club expenses are obtained through fund-raising activities. These activities account for approximately 50 % of the operating revenues of the Piranha Swim Team. In order to ensure that all families on the team share the benefit of the volunteer workload and to create greater participation by all, team membership requires participation in home meets and fund-raising activities. If members choose not to volunteer, they become responsible for the additional fees listed below.
Swim Meets
A) It is the intent of the Michigan City Piranha Swim Club to host a minimum of two (2) dual meets and one (1) invitational in the fall/winter season, and one (1) dual meet in the spring/summer season. All families must work the meets hosted by the Piranha Team. Please mark them on your calendar.
The meet sign-up forms will be posted on the bulletin board. They will go up a minimum of one week prior to a dual and two weeks prior to an invitational. If you choose not to sign up, a job will be assigned to you. The Board of Directors will establish the minimum number of sessions each family must work for an invitational.
If you are not able to work at one or more of the dual(s)/invitational sessions it is your responsibility to find someone to work for you or pay the fine. You will be assessed a fine of $30 per dual/invitational session that is not worked. We do not want your money; we need your help during the meets!
B) We provide concessions at all of our home meets (dual’s & invitational’s). All families are obligated to contribute fees for concession supplies. These concessions are fund-raisers for the club and help cover the cost of operations throughout the year. They are an important part of our annual budget.
All families are required to pay a fee of $5.00 per swimmer with a $15.00 family maximum for each dual; fees of $10.00 per swimmer with a $25.00 family maximum are required for an invitational. These fees are due one week prior to a dual and two weeks prior to an invitational. You will be assessed a fine of $30 per event, in addition to your concession fee requirement, for failure to contribute your concession fees.
Please take note that you may not have a swimmer competing in the meet, but you are still required to pay your concession fees.
C) The Piranha Team is responsible for providing timers for the Conference meets at the
end of each season. You will have an opportunity to sign up for a specific session and time. If you choose to not sign up for a session/time one will be assigned to you. Families with multiple swimmers are asked to time more than one session. The Board of Directors will establish the minimum number of sessions each family with multiple swimmers must time. If you are unable to fill your timing session(s), it is your responsibility to find a replacement or pay a fine of $30 for each session you do not time.
D) In the event that the Piranha Swim Team is responsible for providing timers for the Divisional meet, families of Divisional Team swimmers are required to fill timing positions as outlined in Section C above and are subject to the same fines.
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Fund-Raisers
It is the intent of the Piranha Team to conduct a minimum of one (1) monthly fund-raiser. As mentioned previously, fund-raising is an integral part of the team budget and therefore participation is required. Our established fund-raising activities are our learn-to-swim program, our fall invitational, and the swim-a-thon. In addition to these, the fund-raising committee will be pursuing additional fund-raising activities.
Each family is obligated to earn/pay the minimum amount of money required by them for each fund-raiser, as established by the fund-raising committee and Board of Directors. A fine of $30 will be assessed, in addition to the minimum fund-raiser requirement, for each activity you choose to not participate in. The $30 fine does not apply to restaurant/store "give-back" events.
We encourage you to get involved. By working together we can ensure the continued success of the Michigan City Piranha Swim Club.
If you have any questions please contact any Piranha Board Member.
Printed Name of Parent/Guardian: __________________________ Date: ____________
Signature of Parent/Guardian:______________________________
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Michigan City Piranha Swim Club Participation and Fund-Raising Contract
Michigan City High School/Piranha Swimmers
Fall/Winter 2005/2006
The Michigan City Piranha Swim Club is a cooperative venture that requires parent participation to run a successful program. This participation and fund-raising contract is intended to provide guidelines regarding the minimum amount of family involvement required in the Piranha Swim Club for families with high school swimmers. We strongly encourage families to get involved in other Piranha Team activities. The Piranha Team fees do not pay for all of the expenses of the program; a significant amount of club expenses are obtained through fund-raising activities. These activities account for approximately 50% of the operating revenues of the club. In order to ensure that all families on the team share the benefit of the volunteer workload and to create greater participation by all, team membership requires participation in the fall invitational. Also, if your swimmer chooses to participate in the Conference meet your family will be responsible for a timing position during their session. If members choose not to volunteer for the minimum requirements, they become responsible for the additional fees listed below.
Fall Invitational
A) It is the intent of the Michigan City Piranha Swim Club to host a fall invitational. All families must work this invitational.
A sign-up sheet will be posted on the bulletin board two weeks prior to the event. If you choose not to sign up, a job will be assigned to you. The Board of Directors will establish the minimum number of sessions each family must work for the invitational.
If you are not able to work at one or more of the invitational sessions, it is your responsibility to find someone to work for you or pay the fine. You will be assessed a fine of $30 per invitational session that is not worked. We do not want your money; we need your help during the meet!
B) We provide concessions at the invitational. All families are obligated to contribute fees for concession supplies. Our concessions are fund-raisers for the club and help cover the cost of operations throughout the year. Families are required to pay a fee of $10.00 per swimmer with a $25.00 family maximum. This fee is due two weeks prior to the event. You will be assessed a fine of $30, in addition to your concession fee requirement, for failure to contribute your concession fees.
Please take note that you may not have a swimmer participating in the meet, but you are still required to pay your concession fee.
C) As part of our invitational fund-raising, all families are required to sell advertising for our heat sheet. The minimum amount of advertising required for families with one swimmer is $40.00. Families with multiple swimmers are required to sell a minimum of $75.00 in advertising. If you choose not the sell ads for the heat sheet, you will be fined the minimum amount required by your family, plus a fine of $30.
Conference
The Piranha Team is responsible for providing timers for the Conference meet at the end of the season. If your swimmer is competing in this meet, your family is required to fill a timing position during your swimmers session. You will have an opportunity to sign up for a timing position. If you choose not to sign up for a specific time, one will be assigned to you. If you are unable to fill your timing position it is your responsibility to find a replacement or pay a fine of $30.
In the event that the Piranha Team is responsible for providing timers for the Divisional meet, families of Divisional Team swimmers are required to fill timing positions as outlined above and are subject to the same fines.
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Fund-Raisers
It is the intent of the Piranha Team to conduct a minimum of one (1) monthly fund-raiser. As mentioned previously, fund-raising is an integral part of the team budget. Some of our established fund-raising activities are our learn-to-swim program, the fall invitational, and the swim-a-thon. In addition to these, the fund-raising committee will be pursuing additional fund-raising activities.
As we have already stated, this contract provides for the minimum amount of family participation required by the club. We strongly encourage your involvement in the club and would greatly appreciate your participation in any additional fund-raising events. By working together and with your support we can ensure the continued success of the Michigan City Piranha Swim Club.
**Piranha families with both "age-group" and "high school" swimmers are required to abide by the policies set forth in the contract for the "age-group" level swimmer. If you have any questions please contact any Piranha Board Member.
Printed Name of Parent/Guardian: __________________________ Date: ____________
Signature of Parent/Guardian:______________________________
September 6, 2005
Letter to Parents from the Michigan City Piranha Swim Club Board of Directors
Why the dues for the 2005/2006 swim season have increased.
The Board of Directors has decided an increase in the 2005/2006 dues was necessary to help offset the rising costs of running the club. Our biggest expense continues to be coaches salaries. Coach Dan has received modest yet much needed raises the past two years. It is regretful that this still places him as the lowest paid head coach in the NWISC. In addition to salaries, there was an overall increase in the general expenses to the club, some of which include insurance, sanction fees, surcharges, etc.
This years fall/winter dues are $225 for a 24 week season for age-group Piranhas and $75 for an 8 week season for high school Piranhas. This amounts to $9.38 per week. In addition to team fees, each swimmer is required to have a USA Swimming membership card, which is $50. The spring/summer swim season dues will increase $15 bringing them to $150. The USA Swimming card is valid for both the fall/winter and spring/summer sessions.
The anticipated costs of running the club amount to $863 per week. Based on the number of swimmers we had last year, and including the increase in dues, we will be able to meet approximately one half of this years proposed budget through swimmers’ fees. The remaining money will need to come from fund-raising. With some of our established fund-raisers (two-learn to swim programs, our fall invitational, and the swim-a-thon) we hope to raise $11,000. The remaining money will have to come from additional fund-raising efforts. Throughout the year we will need your help and support to make our fund-raising a success. By working diligently at fund-raising we hope to keep the dues from increasing further. We would also like to be in a position to offer our head coach a more competitive salary.
We want to thank you for your continued support. We believe our club is one of the best in Northwest Indiana and by working together it will only get better.
We’d like to know how you heard about the Michigan City Piranha Swim Team.......
_______ Flyer from School
_______ Newspaper
_______ Referral from a current Piranha Swim Family
Name of referring Piranha Family:_____________________________
Other: _____________________________