Purpose
The Purpose of the Cape Cod Miniature Society is to promote the hobby of miniatures - making or building miniatures, collecting miniatures, and educating the public about our hobby.

Affiliation
The Cape Cod Miniature Society is a chapter of the National Association of Miniature Enthusiasts (NAME) and subject to it, but otherwise operates independently.  In accordance with NAME's by-laws, all members of the Cape Cod Miniature Society who joined on or after August 1, 1990 must also be a member of NAME.  Society members who joined before that date have the option of individual membership in NAME.  The six elected officers must be NAME members and if so desired/requested, shall have their NAME dues paid by the CCMS treasury when their respective renewal memberships come due.

Authority to Act For the Society
No person(s) shall have the authority to act in behalf of the Society as a whole without a vote of the Society membership.

Officers and Standing Committee Chairman
The officers shall consist of a President, First Vice-President, Second Vice-President, Secretary, Treasurer, and Historian.  These officers shall be elected for a term of one year at the Society's annual meeting in November.  No officer may serve more than two consecutive terms in the same office, unless agreed upon by the membership.  No officer may serve in more than one office or standing chairmanship at the same time.  The elected officials  shall be expected to attend all meetings, except in cases of emergency.

Duties of Officers
The President shall preside at all the meetings of the Society and inform the Society members of events of concern and interest to the Society including those of NAME.  The President shall serve as the liaison officer between the Cape Cod Miniature Society and NAME.

The First Vice President shall be responsible for coordinating the programs for the Society monthly meetings, chosing the theme for a designated fund raiser, and deciding upon the corresponding project for the club's exhibit, if applicable.  In the absence of, or at the request of the President, the First Vice President shall assume the President's duties.  Furthermore, the First Vice President shall guide and inform the Second Vice President of the timing of events related to the fund raiser and work with the Second Vice President and various Committee Heads to attain a smooth progression of activities.

The Second Vice President shall assist the First Vice President in all his/her duties, and shall assume the First Vice President's chair in the temporary absent of the First Vice President.  It is the responsibility of the Second Vice President to handle all the necessary license applications for the club's fund raising event under the guidance of the President and the First Vice President.

The Secretary shall keep the minutes of the Society meetings and of the Executive Committee meetings. In the absence of the Secretary, the President shall appoint a temporary secretary to carry out the duties of the Secretary. The Secretary shall carry out the correspondence as necessary.

The Treasurer shall collect, receive and disperse all Society funds including Society and NAME dues, and shall keep an account thereof in a business-like manner, which shall at all times be open to the membership. The Treasurer shall make a written financial report in triplicate at all meetings. One copy will go to the President, one to the Secretary to be included in the minutes. A third will remain with the Treasurer for the Society's financial records. Either the Treasurer or the President may sign checks. When funds are transferred from the savings account to the checking account, the signature of both the President and Treasurer are required. The Treasurer shall make a complete financial report of the Show to the membership by the following January meeting.

The Historian shall maintain a file of clippings, articles, photographs and other memorabilia pertaining to the miniature arts and/or the Cape Cod Miniature Society or its members. The Society Historian shall be responsible for sending duplicates of pertinent information to the NAME Historian.

Appointment of Standing Committee Chairman
Standing Committee Chairmen shall be appointed by the President after the annual November meeting. No Chairman shall serve as an officer or as another Chairman at the meetings, except in cases of emergency. Appointment of Chairmen for special committees may be made by the President as the need arises.

Duties of the Standing Committee
The Show Coordinator shall be responsible for the timing of the events associated with the annual show, including the appointment of Chairmen for the various Show Committees.  Detail records of the Committee shall be maintained by the Show Chairman and filed annually with the Secretary.

The Nominating Chairman shall be responsible for coordinating the Nominating Committee in drawing up a slate of officers for the coming year, and presenting the slate of officers to the membership at the October
meeting.  Nominations from the floor are open at that time.  The election of officers will be held the next month, November.

The Membership Chairman shall be responsible for welcoming new members and introducing them to the Society.  Beginning in October, through November, club dues are collected by the Chairman and the new CCMS membership cards are signed and given to the members in January.  The Chairperson coordinates and prints the new booklets for distribution at the January meeting. The Chairman also collects and records the NAME dues, payable by the members in June.

The Newsletter Chairman shall be responsible for gathering appropriate information and informing the membership through a monthly newsletter. The newsletters are also mailed to the State and Regional Representatives and to the National Historian for NAME.

The Publicity Chairman shall be responsible for all the publicity of the Society and shall also serve on the Show Committee as coordinator of publicity for the show.

The Hospitality Chairman shall be responsible for refreshments for all meetings.

The Remembrance Chairman shall be responsible for acknowledging birthdays, weddings, special occasions and deaths among members of the Society or their families. Any gifts which the Society deems necessary will be purchased by the Remembrance Chairman.

The Audit Chairman shall be responsible for coordinating an Audit Committee of three people (the Chairman plus two others) appointed by the President to perform the annual audit or special audit as needed. An annual audit shall be performed by the Audit Committee after the November  meeting, with a full report to be issued to the Society at the December meeting.  An additional audit shall be performed by the Audit Committee when the Treasurer or President does not complete a term of office.

The Philanthropic Chairman shall seek out and recommend charities to which the club shall donate funds.

The Activity Chairman shall be responsible for recommending special miniature-oriented events or activities for the Society.

The Photography Chairman shall take pictures of Society shows, exhibits and yearly projects. Special guests, meetings, parties and other miniature-related activities shall be photographed also, with all resulting pictures kept by the Society Historian to be documented and dated. The Photography Chairman shall also be responsible for the Society's camera.

The Raffle Chairman shall procure the necessary permit, collect and assemble miniatures for the raffle, and assign each member raffle tickets to be sold. The Chairman shall be responsible for the setup and delivery of the raffle prizes at our show.

The Librarian shall be responsible for all books, videos, magazines and brochures owned by the Society.

The Webmaster shall be responsible for the upkeep of the club's web site.  The information pertaining to the club's monthly business meetings shall be posted as promptly as possible to reach those members who could not attend the local meeting.  Also, any special interest stories should be downloaded to the site so all members can be informed of the club's activities.

Financial Discretion
Up to $50.00 may be spent at the President's discretion. Anything thing over $50.00 must be approved by the membership.

Membership Eligibility
Membership shall be open to anyone in agreement with the Society's stated purpose.

Dues
Dues shall be established for one fiscal year at the June meeting of the Society.  Society membership dues are
payable to CCMS and recorded by the Membership Chairman, before November 30th.. New members joining after May 1st  receive a 50% discount until October 1st.  Dues are nonrefundable.  Dues for NAME are payable to the Membership Chairman at the June meeting or when a new member is accepted.  All dues are then turned over to the Treasurer for accounting.  Any member in arrears of Society dues on December 1st would be subject to loss of membership in the Society and their name not listed in the club booklet.

Meetings
Regular meetings of the Society shall be held monthly at a time and place to be established annually. An agenda of topics to be discussed will be published in the newsletter prior to the meeting to allow all members a chance to communicate their ideas to committee members. The minutes of the Executive Committee meeting will be read at the next regular Society meeting following their meeting.

Executive Meeting
The Executive Committee shall consist of the elected officers of the Society, the Standing Committee Chairmen, and the President ex officio. The Executive Committee shall meet at least twice a year, or at the direction of the President. Its purpose is to discuss ideas and suggestions for activities, projects and handling of special problems in order to save discussion time at Society meetings.  The recommendations of the Executive Committee shall be submitted to the membership for a vote of approval. The Executive Committee shall be responsible for coordinating the activities associated with the annual show.  Detailed records of the committee shall be maintained by the Secretary and Treasurer.

Show Obligation
Every Society member shall be required to assist with the annual show either by serving in a key position for the show or serving a minimum of one, two-hour shift at the show.

Nominations and Elections
Nominations: The Nominating Committee which shall consist of a Chairman and two other members appointed by the President shall present a slate of officers at the Society meeting in October.  Nominations may be made from the floor at the October meeting.  The person nominated for President shall have served previously in another office of the Society and the Vice President shall have served as an officer or Standing Committee Chairman.
Election: Election of officers shall take place at the November meeting of the Society, with the term of office beginning at the December business meeting.

By-Law Amendments
The By-Laws may be amended at any regular meeting of the Society by a two-thirds vote of those present and voting, provided a copy of the proposed change(s) have been sent to each member at least two weeks before the meeting.

Order of Business
Society meetings shall be conducted in the following order:

                1.     Call to Order
                2.     Introduction of Guests
                3.     Reading by the Secretary of minutes of the previous meeting
                4.     Treasurer's report
                5.     Correspondence
                6.     Announcements
                7.     Reports by the Standing Committees
                8.     Unfinished business
                9.     New business
                10.   Adjournment
                11.   Program

Development of a Motion
Members of the Society shall be guided by the following when presenting motions at Society meetings:

                1.     Rise
                2.     Address the Chair
                3.     State your name
                4.     Be recognized
                5.     Make the motion ("I move that the following...")
                6.     Be seated
                7.     Motion is seconded
                8.     Chair repeats the motion
                9.     Discussion of motion
                10.   Motion ready to be voted on
                11.   All in favor say "Aye", all opposed say "No"
                12.   Motion is carried, or not carried and result of vote declared by Chair.