City of St. Mary’s Point
City Council Meeting
January 5, 2010
Call to Order by Mayor Williams at 7:00 pm
Roll Call – All members present
Oath of Office by Clerk was said
Consent Agenda
Move Sheriff Report Item #10 to item #6
MOTION BY COUNCILMEMBER RUSSELL, SECONDED BY COUNCILMEMBER JACOBSON TO
APPROVE THE CONSENT AGENDA WITH THE SHERIFF’S REPORT BEING MOVED TO
ITEM #6.
ROLL CALL. MOTION PASSED. ALL AYES (5)
Sheriff Report
WCSO Deputy Garvey present the report with 9 calls for service to St.
Mary’s Point. Mayor Williams noted that the WCSO dispatcher
should refer animal control calls to Councilmember Jacobson first
before the Animal Control Officer. Deputy Garvey advised he has
spoken with dispatcher for this issue.
2010 Calendar of Meeting Dates
MOTION BY COUNCILMEMBER JACOBSON, SECONDED BY COUNCILMEMBER RUSSELL TO
APPROVE THE LIST OF MEETING DATES AS PRESENTED.
ROLL CALL. MOTION PASSED. ALL AYES (5)
2010 City Appointments
MOTION BY COUNCILMEMBER RUSSELL, SECONDED BY COUNCILMEMBER JACOBSON TO
APPROVE THE LIST OF APPOINTEES WITH CHANGES. (list on file)
ROLL CALL. MOTION PASSED. ALL AYES (5)
The Council then reviewed a list of Important Dates with no changes.
Treasurer’s Report
City Treasurer Niedzwiecki presented reports for
fund balances, expenses and Statement of Operations. He noted the
following:
WA County Property Taxes at $77,000
Recycle Grant $1653
Engineer expenses & expense of AED
Noted loss of LGA & MVHC at approx. $5,700
$35, 000 short in working capital, reserve that should be at 50%
$10,500 left in General Fund.
He requested approval to transfer funds from the General Fund to the
Street Fund and Audit and Legal. General Fund at $40,000 can add
$30,000 to increase fund balance to approximately $70,000.
MOTION BY COUNCILMEMBER THEEDE, SECONDED BY COUNCILMEMBER RUSSELL TO
APPROVE THE TRANSFER OF ITEMS FROM FAVORABLE BUDGET FUND -
$15,000 TO STREETS AND $10,000 TO GENERAL FUND.
FRIENDLY AMENDMENT BY COUNCILMEMBER THEEDE, SECONDED BY RUSSELL TO
INCLUDE TRANSFER OF $1,500 TO AUDIT AND LEGAL.
ROLL CALL. MOTION PASSED. ALL AYES (5)
Treasurer request to approve claims as presented and noted four added
checks (total $19,938.79).
MOTION BY COUNCILMEMBER THEEDE, SECONDED BY COUNCILMEMBER RUSSELL TO
APPROVE PAYING THE BILLS (CHECKS #3460-3478) AND EFT.
ROLL CALL. MOTION PASSED. ALL AYES (5)
Public Comments
None
Standing Committee Updates
Fire District – Mayor Williams present a meeting was held with the 5
cities mayors attending. Meeting was approximately 4 hours and
addressed the Fire Relief Association (FRA) issues to be included
within the Joint Powers Agreement (JPA). Five issues were
completed and several others to address at future meetings.
No further correspondence received to date. The group reviewed
the endite JPA not just FRA issues. Also reviewed the audit of
FRA completed by HLB Tauges, Redpath, CPA firm.
Cable Commission – Councilmember Freesmeier noted the Cable Commission
will meet the following day. He noted the $300 received from
Cable Comm. Is to be used for video taping and pother communication
items.
WMO – Mayor Williams related the underground streams in culvert under
Oak Park Heights. Watershed says MN DOT can not divert run-off
water to river but direct to ponds.
Alliance – No meeting.
Planning Commission – Councilmember Russell noted the meeting and
public hearing scheduled for January 5, 2010 had to be re-scheduled to
January 25, 210 due to lack of publication.
City Engineer, John Parotti reported a re-cap of the items covered such
as; Itasca Drainagage issue, Contractor Zappa bid $12,591, invoice
received for $11,641 (under budget). Stop sign replaced at Itasca
and St Mary’sPoint Drive. He noted that money was saved by
combining work with Lakeland, which prompted a motion to change the
amount of approve payment for signs from $532.62 to $418.
MOTION BY COUNCILMEMBER RUSSELLE, SECONDED BY COUNCILMEMBER JACOBSON TO
AMEND PAYMENT AMOUNT FROM $562 TO 418.
ROLL CALL. MOTION PASSED. ALL AYES (5)
Seal Coat Street Project – It was present that last seal coat was 2008
and appropriate for 2010 with probable cost savings of $7000, from
$92,823 to $84,514. Mr Parotti requests for bid doc authority for
early 2010 in conjunction with other local cities. Lakeland
intends to bid in April/May. Period to seal coat smaller in
duration and city could be ready to do bid specs in February.
Councilmember Theede questioned the amount in Street Fund budget and
the treasurer provided that $89,000 budgeted in 2010.
Mr. Parotti noted that city did this project in 3 stages last time and
further that Lakeland is ready to move forward on seal coat
project. All council preferred to address this subject at the
February meeting.
Other topics discussed; notification to him for potholes, ponding and
patching update of Gator Maintenance patches. Street sweeping
quality & timing, Baillon Ave. pavement breakup, striping of Itasca
– should be delayed until seal coat complete also, SMP Drive is lacking
any striping.
City Attorney, Amy Schmidt provided that the city has received
conditional approval of the floodplain ordinance by the DNR. The
check list and summary publication must be done by January 28,
2010. To be published are a joint meeting of Council and Planning
Commission preceded by the Public Hearing for the Floodplain
Ordinance. It will be held January 25, 2010 at 7:00 pm at City
Hall.
Certified copies of the ordinance will be sent to the DNR on January
28, 2010.
Other
Mayor Williams noted the need for sand/salt in the area out front of
city hall intersection and it was noted that SMP Drive should be winged
for width. There was suggestion that a sand/salt barrel pile
could be placed at city hall for filling the barrels.
Councilmember Theede welcomed the new City Clerk, Cindie Reiter.
He also suggested that the council tables be replaced.
Councilmember Russell wished Happy B-Day to Councilmember Jacobson.
Councilmember Freesmeier reiterated the welcome to the new clerk and
asked that street repair be on the next agenda.
Ajournment
MOTION BY COUNCILMEMBER THEEDE, SECONDED BY COUNCILMEMBER JACOBSON TO
ADJOURN AT 8:45 PM
ROLL CALL. MOTION PASSED. ALL AYES (5)