CLASS PRESIDENT

TERM: 5 years
ALUMNAE ASSOCIATION CONTACT: Assistant Director for Reunions and Classes

Job Description:  The class President provides leadership to class officers and class members. She communicates annually with officers to ensure that they are meeting their responsibilities, oversees the schedule of class events, and is empowered to appoint assistants for any and all projects.

QUALIFICATIONS:
--Enthusiasm   for Smith, a strong interest in her class, and a desire to increase participation of class members in both class and Alumnae Association events
--Ability to work as part of a team with other class officers
--Willingness to represent the college and respond to questions and needs of classmates
--Ability to make an annual gift to the Smith Fund

RESPONSIBILITIES:
--Arrange an annual meeting with class officers, either at a mutually convenient location or via conference call
--Maintain regular and ongoing contact with the executive committee
--Send at least one class newsletter per year, which includes a report from the Alumnae
Association and a report from the Executive Committee meeting
--Preside at the class meeting that marks the end of her term, held during the class reunion
--Attend the volunteers conference at the beginning of the term in office
--Attend Reunion
--In case of a resignation or vacancy, consult with the Executive Committee to appoint
someone who can fill an unexpired term. If a class officer cannot or does not fulfill her
responsibilities, it is the responsibility of the president, in cooperation with the Alumnae
Association, to determine an appropriate course of action.
--Maintain contact with the reunion chair during the planning and scheduling of reunion
events
--Keep records of important class literature, communications with class officers and class
members, and correspondence of note involving the Alumnae Association. These files
must be passed on to the succeeding president.

APPOINTMENTS:
 --Reunion Co-Chair (if needed)
--Nominating Committee Chair

CLASS VICE-PRESIDENT

TERM:  5 years
ALUMNAE ASSOCIATION CONTACT: Assistant Director for Reunions and Classes

Job Description: The principal duty of the vice president is to act as Reunion Chair. She appoints classmates to committees, coordinates the work of all involved and works closely with the Alumnae Association and college staff.  Reunion is an important and large-scale event for each class, and detailed information about the job responsibilities is contained in the Reunion Planning Guide. This document is designed as a resource for class volunteers and is distributed at the Volunteers Conference approximately eighteen months before Reunion.

QUALIFICATIONS:
--Enthusiasm for Smith, a wide acquaintanceship within her class, and a desire to increase participation of class members in both class and Alumnae Association events
--Ability to work as part of a team with other class officers
--Willingness to represent the college and respond to questions and needs of classmates
--Ability to make an annual gift to the Smith Fund

RESPONSIBILITIES:
--Plan reunion logistics and schedule for the class
--In cooperation with the class treasurer, oversee the reunion budget
--Supervise a committee to organize various reunion events
--Act as the principal source of reunion information and submit a reunion update to the class President for inclusion in the annual class newsletter
--Act for the president if she is unable to fulfill the responsibilities of the position
--Coordinate the development of a theme and corresponding graphics for Reunion and be
responsible for specific reunion mailings to the class
--Attend the volunteers conferences at both the beginning of term in office and eighteen
months prior to Reunion
--Attend Reunion
--Maintain a notebook that includes reunion mailings, newsletters, theme ideas, vendors
used, lists of committee members, etc., to pass on to the succeeding vice president

APPOINTMENTS:
--House Representatives
--Meal Chairs
--Headquarters Chair
--Parade Chair
--Nametag Chair

Other possible Reunion Committee Chairs:
--Spouse/Partner Activity Chair
--Program or Event Chair
--Newsletter Chair
--Parade Sign Chair

CLASS SECRETARY

TERM: 5 years
ALUMNAE ASSOCIATION CONTACT: Associate Publications Editor, Smith Alumnae Quarterly; Assistant Director for Reunions and Classes

Job Description: The class secretary is responsible for submitting a Class Notes column four times a year for the “Alumnae Update” section of the Smith Alumnae Quarterly (SAQ). The class secretary is also responsible for maintaining class files and keeping an accurate record of class business.

QUALIFICATIONS:
--Excellent organizational skills
--Enthusiasm for Smith, a wide acquaintanceship within her class, and a desire to increase participation of class members in both class and Alumnae Association events
--Ability to work as part of a team with other class officers
--Willingness to solicit information from classmates
--Ability to make an annual gift to the Smith Fund
--Computer and internet access is strongly recommended

RESPONSIBILITIES:
--Report any changes in a classmate’s name or address to the records department
--Write a “Class Notes” column for publication in the SAQ and submit it in a timely fashion, either via mail or the SAQ Online website (http://saqonline.smith.edu)
--Assist both the class nominating committee and the reunion chair with nominations to
reunion committees or for class officer positions
--Maintain informational files regarding classmates and class business that is of historical
value to the class
--Keep minutes of class and Executive Committee meetings
--Submit a report from class officer meetings and a listing of lost classmates for the annual class newsletter
--Attend the volunteers conference at the beginning of the term in office
--Attend Reunion

CLASS TREASURER

TERM: 5 years
ALUMNAE ASSOCIATION CONTACT: Assistant Director for Reunions and Classes

Job Description: The class treasurer is responsible for the fiscal management of the class treasury, including the collection of dues and maintenance of all financial records.

QUALIFICATIONS:
--Enthusiasm for Smith, a wide acquaintanceship within her class, and a desire to increase participation of class members in both class and Alumnae Association events
--Ability to work as part of a team with other class officers
--Willingness to solicit class dues from classmates
--Ability to make an annual gift to the Smith Fund
--Computer (spreadsheet) experience strongly recommended

RESPONSIBILITIES:
--Determine a five-year financial plan for the management of class funds that meets the needs of the class and is reviewed and approved by the class Executive Committee
--Submit an itemized financial statement for inclusion in the annual class letter
--Submit a financial summary to the Alumnae Association at the end of each fiscal year and maintain a record of these year-end statements
--Submit an itemized financial statement to the class at the reunion class meeting
--Solicit dues from class members (usually in the fall)
--Pay all authorized class bills and volunteer reimbursements, and ensure that the class has a firm financial base from which to launch a Reunion
--Assist the reunion chair in developing a reunion budget
--Close the books and transfer financial records to the new treasurer following reunion
--Attend the volunteers conferences at the beginning of term in office
--Attend Reunion

CLASS WEB CHAIR

TERM: 5 years
ALUMNAE ASSOCIATION CONTACT: Web and Systems Specialist; Assistant Director for Reunions and Classes

Job Description: The class web chair is responsible for creating and maintaining the class web site.

QUALIFICATIONS:
--Excellent organizational skills
--Strong computer skills and internet access are required
--Enthusiasm for Smith, and a desire to increase participation of class members in both class and Alumnae Association events
--Ability to work as part of a team with other class officers
--Willingness to communicate with classmates to ensure information is accurate
--Familiarity with HTML and/or WYSIWYG Web Development/Desktop Publishing software (Macromedia Dreamweaver, Adobe GoLive, Homesite, or similar tool)

RESPONSIBILITIES:
--Create and maintain the class Web site, ensuring pages are accessible across a wide range of web browsers (Mozilla Firefox, MS Internet Explorer, Netscape, etc.) and platforms (PC and Macintosh)
--Take steps to ensure the security of classmate’s personal information that may be
accessible on the site
--Communicate regularly with other members of the class executive team to ensure timely and accurate information is on the class web site
--Work with Alumnae Association staff to be sure the class web site is linked through the
AASC web site
--Attend the volunteers conference at the beginning of term in office
--Attend Reunion

SMITH FUND VOLUNTEER OPPORTUNITIES

Alumnae are critical to the college's fundraising success and we welcome volunteers from all classes. Alumnae who wish to participate in securing philanthropic support for Smith are strongly encouraged to be in touch with The Smith Fund office to explore available opportunities that match a volunteer's interest with the needs of the college.
The Memorial Gift Chair serves for five years in those classes that have graduated 20 or more years ago. Memorial chairs coordinate fundraising efforts for gifts in memory of deceased classmates. Alumnae who wish to serve in this position are encouraged to be in touch with the Smith Fund office to learn more about the responsibilities.