BURR RIDGE PARK DISTRICT
PROMOTING QUALITY LIVING THROUGH QUALITY LEISURE
BURR RIDGE PARK DISTRICT
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BURR RIDGE COMMUNITY CENTER The Burr Ridge Community Center is a non-smoking facility.
BURR RIDGE COMMUNITY CENTER 15W400 HARVESTER DRIVE BURR RIDGE, IL 60527 630.920.1969
ROOMS AVAILABLE FOR RENTALS Room A: Small program room designated for performing arts, tumbling, and small aerobic classes. Room A has one wall fully mirrored with ballet bars. Capacity is 48 people. Room B: Small program room designated for small meetings and can be combined with room A for larger group meetings which do not require the use of kitchen facilities. Capacity is 48 people. Capacity is 96 people when combined with Room A. Room C: Large program room designated for larger meetings and programs. Room C can be combined with Room D and B for family/group parties and events. Capacity is 88 people. Room D: large program room designated for various park district programming. Room D has an accessible sink and is connected to the kitchen. Room D is ideal for most parties and events and can be connected to all rooms for large events such as family reunions, business meetings, etc. Use of the kitchen (with limitations, see next section) requires and an additional fee of $15. Capacity is 88 people. Capacity is 200 when combined with Rooms A, B, and C. BOOKING AVAILABILITY (9/5/05-8/31/06) All requests should be submitted at least 14 working days prior to the desired date. All rentals of the Community Center are subject to availability with regards to Park District programs. Rental Time: Minimum rental time of 2 hours. One hour rentals will be allowed during regular hours of operation. Set-up and clean-up charges of $6 per half-hour apply.
EQUIPMENT Use of Kitchen Rentals including the use of Room D are allowed to use the kitchen for warming and/or cooling prepared food and/or drinks. Food may NOT be prepared and/or cooked in the kitchen. All supplies (cups, plates, napkins, etc) must be provided by renter. Tables and Chairs are included in rental fees. Tables for seating are round tables which fit 8 people to a table Audio/Visual equipment may be available for use by request. The Park District may charge an additional fee or deposit prior to use of this equipment. RENTAL FEES All fees are due 14 days before rental. A paid reservation/damage deposit will secure your requested date and are additional to the rental fees. Reservation/Damage Deposit: Each applicant will be required to post a reservation/damage deposit with the Park District at the time of reservation. See Alcohol Section in the official Park District policy for groups requesting permission for alcohol. The deposit may be a check or a credit card and will be charged separately from all rental fees. Return of reservation/damage deposit fees are subject to any damage or extra clean-up after the conclusion of the rental.
Fee Structure Group 1 – Resident, not for profit, community service group* Group 2 – Individual resident or resident business Group 3 – Non-residents *Must have at least 50% of participants comprised of Burr Ridge Park District residents to qualify. Hourly Rates
Other Fees
1: Rates are subject to change according to group size and market conditions. 2: $20 per hour set-up/clean-up fee charges are separate from these. All prices are subject to change without notice CANCELLATIONS Cancellations are allowed with the following charges to apply: 30 or more days notice: Deposit refunded, minus a $3 administrative fee. 15-29 days notice: 50% of the deposit refunded and 100% of paid fees refunded. 14 or less days notice: The entire deposit fee kept and 100% of paid fees refunded. INSURANCE REQUIREMENTSA renter will be required to provide proof of liability insurance naming the Burr Ridge Park District as additional insured for certain activities including, but not limited to organized athletic events, and non-routine high risk activities as determined by the Park District. Typical coverage required would be $1,000,000 coverage for a combined single limit. If required, the certificate must be submitted to the Park District no later than seven days before the usage. The Park District can provide information on special insurance programs, which can be purchased by the renter through the Park District Risk Management Agency. USAGES FOR MINORSRental applications may only be made by individuals age 21 or older. For activities involving minors, the following requirements are in effect: A. One adult (age 21 or older) chaperone must be on site at all times for every twelve minors in attendance. Names, addresses, and phone numbers of chaperones must be provided in advance of the usage. Failure to provide on-going supervision will result in immediate termination of the usage. B. For groups of minors (ages 13-18) in excess of 50 participants, the District will require the renter to have an off-duty police officer in addition to the required chaperones. ALCOHOLAlcohol is prohibited in all parks and facilities without special approval from the Board of Commissioners. Drunkenness and intoxication is prohibited regardless of permit. Usages requesting a liquor permit must fulfill the following requirements: A. Security deposit will be increased to $250 per usage, which is refundable upon successful completion of the usage. B. Liquor Liability Insurance, including Dram Shop and Host Liquor, must be provided naming the Burr Ridge Park District as Additional Insured. The insurance limit must be at least $1,000,000 per occurrence. Such an insurance policy can be obtained at reasonable rates through the Park District Risk Management Agency. Contact the Park District if you are interested in finding out more information current rates vary from $170 to $250 based of the size of the groups and market conditions. C. A letter of explanation giving details of the event, such as date, purpose, and planned activities, should be submitted to the Park District along with the facility use application. Procedures to control under-age drinking, excessive consumption, and the names, addresses, and phone numbers of those individuals responsible for the activity should also be included. D. For any usages desiring to sell alcoholic beverages, the renter must first secure a retail liquor dealer’s license from the Village of Burr Ridge. Contact the Village for further information. Even if the Village license is secured, the decision to allow any such sale will be made at the discretion of the Board of Commissioners. E. The renter must specify in writing to the District which portions of District property will be utilized for consuming alcohol, i.e. in building, under gazebo, etc. Erection of a tent or other temporary structure for the purpose also needs to be requested in advance in writing. The Park District must approve all locations where the alcohol will be consumed. F. The Park District reserves the right to reject any request for the use of alcohol whether the rejection constitutes a failure to meet any of the listed requirements or for any other reason deemed appropriate and with merit by the Park District. HOLIDAYS Park facilities are not available for usage on the following holidays: Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Eve, Christmas Day, New Year’s Eve, and New Year’s Day. CLEANING RESPONSIBILITIES All users / renters are responsible for the general clean up of the facility / site. The site / facility should be returned to its original condition upon conclusion of the usage. The Park District will provide necessary cleaning supplies (garbage bags, etc.). A facility supervisor will complete a checkout sheet, which must be signed by the renter upon conclusion of the event. This checkout process will inform the user as to the satisfaction of their cleaning efforts with a chance to correct any problems. Failure to clean up the site / facility properly will result in charges being deducted from the security deposit. SPECIAL CONDITION The Park District reserves the right to reject usage requests which, in the opinion of the Park District, pose the potential for building damage, lack of supervision, limited public access, or maintenance concerns beyond the District’s ability to manage.
HARVESTER PARK Located at 15W400 Harvester Drive in Burr Ridge, Harvester Park is the crown jewel of the Park District. Completion of improvements in the summer of 2001 and the centralized location makes Harvester an ideal community park site for parties, reunions, and corporate gatherings. AMENITIES· 3 lighted ball fields · Soccer field · 2 lighted tennis courts · Lighted basketball court · Lighted sand volleyball court · Covered picnic shelter · Permanent restrooms · First class playground · Beautiful wetlands with trails · Two off street parking lots.
HOW TO CONTACT THE BURR RIDGE PARK DISTRICT
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