Minutes from Building Committee Meeting - August 9, 2003 at 9:00 AM

Attendees: Dave Cain, Roy Koch, Tom Mowrer, Jim Nelson, and Carole Sarber

1.      Prayer 

The meeting started with prayer for various needs of the church congregation and for the work of the Building Committee.

2.      Review successes since last meeting

Since our last meeting the Creative Planning Session was held.

3.     Creative Planning Session - Discuss results

The results of the Creative Planning Session were discussed. These results can be found at the following link: Creative Planning Session Results. No youth were in attendance at this meeting. It was decided to offer another session just for youth. This would best be conducted on a Wednesday night. Roy Koch will discuss the timing of this session with Pastors Norris and Coleman.

4.      Facility Visits - Schedule visit to Sunset Valley Elementary

The principal of the Sunset Valley Elementary School has been contacted. He is willing to give us a tour. He would like the tour to take place on a Saturday morning. It was decided that the first choice for the tour would be August 16 at 10 AM. The second choice would be September 6 at 10 AM. The Advisory Group will be invited on the tour.

A tour of the Hempfield Presbyterian Church is still in the arrangement stage.

5.      Agree on process to develop FRC layout - Need to define layout to Governing Board in November, 2003

This item was discussed in detail with the following conclusions:

We need to find out from the Governing Board what they expect in November. Is a written report or an oral presentation desired? Also, what level of detail is expected? Roy Koch agreed to determine this at the board meeting on August 12.

Our overall plan indicates that we will prepare a rough layout of the facility by September 18 and provide it to the Advisory Group for review. It was decided by Tom Mowrer that the Advisory Group will have a meeting to conduct this review. It may be a good idea to have the Building Committee at this meeting. This will be decided at a later date.

After the Advisory Group provides their input the layout will be finalized for presentation to the Governing Board.

The layout will be based on the McKeesport and Mars church visits, the results of the congregation survey, and the results of the creative planning session. It was decided that a list of inputs from these sources is the best way to start the process. A meeting will be held on August 16 at 9 AM to start the process.

There may be computer software that would facilitate decisions on the facility layout. Also, software may be used during the presentation to the Governing Board. Dave Cain agreed to investigate the availability of such software.

6.      Adjournment 

The meeting was adjourned at 10:15. The next regular Building Committee meeting will take place on September 6 at 9 AM. A special meeting will be held on August 16 at 9 AM to start deliberations on the layout of the facility.