Except under extraordinary circumstances, decisions affecting library policies should not be made during the month, as this does not constitute an open meeting. The public has no prior notice that changes are being made, and so has no opportunity to voice an opinion on the matter under consideration. Any change in library policy should therefore be discussed at a regularly scheduled, open board meeting, and decided on, when a quorum (3 of 5 board members) is present, by a vote in accordance with Robert's Rules.

Further, boards and staff must take care not to violate the open meeting law through use of e-mail. Even if staff or board members e-mail one another to and from their home computers, those messages will be subject to the requirements of the public record laws if library business or library personnel is discussed, and must be kept on file at the library and must be made available to the public upon request.