Minutes of the USOF Annual General Meeting
1. Opening of the
convention.
The convention was opened by President Chuck Ferguson at
2. Approval of
agenda.
Motion to approve the Agenda: unanimous by voice vote
3. Report by the
Credentials Committee
Linda Ferguson, Chair
Ardis Dull
Peg Davis
1000 votes are represented; a quorum has been reached.
4. Election of two
certifiers of the minutes.
Jim Hall COK
Betty Bramhall RMOC
Motion to approve:
unanimous by voice vote
5. Motion to dispense with the reading of the minutes of the previous Annual Convention and any Federation Referendums.
Minutes from the 2005 AGM are posted on-line. There was a motion to dispense with the reading
of the minutes: Approved by unanimous
voice vote.
There were no Federation Referendums.
6. Reports from the
Treasurer and the Auditor.
2005 Treasurer’s Report is attached. There were no questions or discussion.
7. Budget for the
next financial period.
2006 Budget is attached. There was no discussion.
8. Election of
Officers and At-large Board members.
Regional Elections were held:
Southwest Region: Robert Paddock, Ralph Courtney have been nominated but the elections have not yet been held.
Midatlantic
Region: Jim Eagleton, Ralph Tolbert
alternate
Heartland Region: Ian Harding, Gale Teschendorf
alternate
Northwest Region: Scott Drumm, John Sincock alternate
Board Position elections.
There was one candidate for each position and no nominees from the
floor:
VP Administration: Frank Kuhn
VP Club Services: Gary Kraght
VP Marketing and Public
Relations: Jerry Rhodes
At Large Member: Greg Lennon
Motion to approve: unanimous by voice vote
9. Report of the President.
Met in
Held all championships
successfully; most pleased with the Interscholastics this year as there was
very little controversy.
Chuck made a plea for people to
step up and volunteer.
Congratulations to Pavlina Brautigam who won a gold
medal in F45+ at WMOC 2006.
Congratulations to Hillary and Samantha Saeger who made the Sprint Finals at WOC 2006.
10. Report of the
Vice-Presidents.
Frank Kuhn, VP Administration – full report attached
By-laws Committee: no changes to the by-laws this year
Grievance Committee: no grievances this year
Fund Raising Committee: the
Nominating and Elections
Committee: Committee chair position is
currently vacant; need more people to volunteer for board positions and Frank
will be proposing some things that might make a difference in the future.
Convention Committee: Sherry Litasi and
Brian Coleman presented the plans for the 2007 convention and AGM, to be held August
4-12 at Peaceful Valley BSA Ranch in
Clare Durand, VP Competition – full report attached
Donna Fluegel, VP Marketing and Public Relations
Janet Tryson is now handling the USOF
web pages.
John Fredrickson is the new USOF
Photo Librarian and working on a website to host a library of photos to be
available for media and other things.
Jerry Rhodes is working on a formal
USOF media plan.
Donna is working on developing a
demographic survey which is needed if we are to get any serious sponsorship.
Need a Sponsorship Director and
Director of Media relations.
Gary Kraght, VP Club Services
Insurance is the biggest single
issue for clubs. We had a very low
premium this year but we’ve had problems with service from our provider. We are trying to find a new insurance broker
and/or carrier. Steve Vaughn has been
working hard on this.
Clubs are also in dire need of mappers and mapping expertise. The position of mapping coordinator for USOF
has been vacant for a number of years.
There is money available for clubs for map grants and map loans.
Terry Farrah
has taken over the work on Land Use and Environmental Policy.
New club support committee
unfortunately had no work this year as there were no new clubs this year.
Cristina Luis has taken over as
Chair of the Club Development Committee and she is currently assessing needs.
Mike Minium, VP Program Development
Youth Committee – looking for
someone to chair this committee to focus on the elementary and middle school
orienteer.
We will soon most likely be
required to have background checks for anyone working with youth in an official
USOF capacity.
Trail O committee: working on entry into the Paralympics and on a
2007 US Trail O Championship. The
Trail-O World Champs are in
There is a table-top O display available for clubs to use; it requires $30-$50 shipping costs.
There is an ample supply of the O
and map games books available for purchase.
11. Proposals from
committees and Board of Directors.
None.
12. Proposals from
member clubs.
None.
13. Questions related
to the Constitution and Bylaws.
None.
14. Questions related
to the Competition rules.
None.
15. Questions related
to competition meets both national and international.
None.
16. Questions related
to USOF publications.
None.
17. Questions related
to the membership situation.
None.
18. Questions related
to membership fees and other financial matters.
None.
19. Any other
business.
Harvey Freidman from COC. There is a journalism competition for high
school students and orienteering can be the focus of the competition.
Ross Smith: JWOC is in
20. Closing of the
convention and announcements.
President’s Awards:
Bob Turbyfill
and Valerie Meyer (Citations
attached.)
Silva Award:
Vladimir Gusiatnikov (Citation attached.)
Meeting adjourned at
|
2005
Treasurer's Report |
FYE
|
|
|
|
|
College
Dev Fund |
|
|
Beg.
Balance, CDF |
$200.20 |
|
Transfers,
->CDF |
$270.00 |
|
Grants,
CDF |
($270.00) |
|
Fundraising,
CDF |
$1,065.00 |
|
|
$1,265.20 |
|
|
|
|
Comp
Awards Fund |
|
|
Beg.
Balance, CAF |
$803.68 |
|
Transfers,
->CAF |
$2,000.00 |
|
Comp
Awards shipping to clubs |
($13.35) |
|
TOTAL
Comp Awards Fund |
$2,790.33 |
|
|
|
|
Endowment
Fund |
|
|
Beg.
Balance, EnF |
$450.78 |
|
Contributions,
EnF |
$2,400.00 |
|
Life
Membership Dues |
$1,300.00 |
|
Endowment
Transfer |
($3,750.00) |
|
TOTAL
Endowment Fund |
$400.78 |
|
|
|
|
E-Punching
Fund |
|
|
Beg.
Balance, EPF |
$2,877.68 |
|
E-Punch
Shipping |
($369.72) |
|
E-Punch
rental fees |
$2,255.39 |
|
TOTAL
E-Punching Fund |
$4,763.35 |
|
|
|
|
Insurance
Fund |
|
|
Beg.
Balance, InsFund |
$61,358.17 |
|
Insurance
Fees from Clubs |
$59,726.50 |
|
Insurance
Premiums |
($19,054.00) |
|
Transfers,
InsF-> |
($25,600.00) |
|
TOTAL
Insurance Fund |
$76,430.67 |
|
|
|
|
Jr.
Team Fund |
|
|
Beg.
Balance, JTF |
$2,090.21 |
|
Contributions,
JTF |
$1,880.00 |
|
Fundraising,
JTF |
$796.00 |
|
Transfers,
->JTF |
$3,500.00 |
|
Travel,
JTF |
($7,379.76) |
|
TOTAL
Jr. Team Fund |
$886.45 |
|
|
|
|
Map
Grant Fund |
|
|
Beg.
Balance, MGF |
$7,295.00 |
|
Map
Grants |
($2,600.00) |
|
Contributions,
MGF |
$110.00 |
|
TOTAL
Map Grant Fund |
$4,805.00 |
|
|
|
|
Map
Loan Fund |
|
|
Beg.
Balance, MLF |
$24,626.50 |
|
Map
Loans Repaid |
$14,125.00 |
|
Contributions,
MLF |
$1,697.50 |
|
Map
Loan |
($2,600.00) |
|
TOTAL
Map Loan Fund |
$37,849.00 |
|
|
|
|
O'
in Schools Fund |
|
|
Beg.
Balance, OSF |
$22,075.30 |
|
Programs,
OSF |
($30.79) |
|
Books
- Redistribution |
$2,495.22 |
|
Transfers,
OSF-> |
($270.00) |
|
Contributions,
OSF |
$175.00 |
|
TOTAL
O' in Schools Fund |
$24,444.73 |
|
|
|
|
Operating
Fund |
|
|
Beg.
Balance, OF |
$36,028.15 |
|
Office
Support |
($10,800.00) |
|
Contributions,
OF |
$4,334.50 |
|
Club
Dues |
$4,937.50 |
|
Membership
Dues |
$26,940.00 |
|
Supplies |
($2,085.52) |
|
Endowment
Proceeds |
$2,841.00 |
|
Telephone |
($1,031.69) |
|
VP
Marketing & Committees:Website |
($300.00) |
|
VP
Program & Committees |
($518.38) |
|
Postage |
($1,167.91) |
|
Bank
Charges |
($28.00) |
|
Dues
& Charter |
($2,405.00) |
|
VP
Competition & Committees: |
($595.00) |
|
Sanctioning
Fees |
$8,577.25 |
|
VP
Marketing & Committees:ONA |
($25,083.63) |
|
Travel,
Ski TF |
($1,399.98) |
|
VP
Marketing & Committees:Marketing Projects |
($528.27) |
|
Transfers,
OF-> |
($6,500.00) |
|
VP
Administration & Committees |
($176.47) |
|
VP
Competition & Committees-Other |
($74.41) |
|
President
& Committees |
($97.50) |
|
Transfers,
->OF |
$25,600.00 |
|
VP
Marketing & Committees:Video |
($7.70) |
|
Interest
Income |
$4,982.32 |
|
TOTAL
Operating Fund |
$61,441.26 |
|
|
|
|
Program
Dev Fund |
|
|
Beg.
Balance, PDF |
$4,021.76 |
|
Contributions,
PDF |
$1,471.41 |
|
Program
Income, PDF |
$197.50 |
|
Programs,
PDF |
($10.21) |
|
TOTAL
Program Dev Fund |
$5,680.46 |
|
|
|
|
Ski-O
Team Fund |
|
|
Beg.
Balance, SkiTF |
$4,674.90 |
|
Contributions,
Ski TF |
$2,115.00 |
|
TOTAL
Ski-O Team Fund |
$6,789.90 |
|
|
|
|
Sponsor
& Mkt Fund |
|
|
Beg.
Balance, SponMkt Fund |
$8,374.10 |
|
Contributions,
SponMkt |
$100.00 |
|
Video
Distribution |
$42.00 |
|
TOTAL
Sponsor & Mkt Fund |
$8,516.10 |
|
|
|
|
Team
Fund |
|
|
Beg.
Balance, TF |
$4,707.80 |
|
Contributions,
TF |
$5,218.00 |
|
Fundraising,
TF |
$6,496.38 |
|
Fundraising
Expenses, VOC Event |
($8,170.79) |
|
Fundraising,
TF VOC Event |
$11,602.50 |
|
Transfers,
TF-> |
$0.00 |
|
Travel,
TF |
($10,713.05) |
|
Transfers,
->TF |
$1,000.00 |
|
Travel
Grant, TF |
($400.00) |
|
Training,
TF |
($332.00) |
|
TOTAL
Team Fund |
$9,408.84 |
|
|
|
|
Trail-O
Team Fund |
|
|
Beg.
Balance, TrTF |
$400.00 |
|
Contributions,
TrTF |
$235.00 |
|
Travel,
TrTF |
($425.00) |
|
TOTAL
Trail-O Team Fund |
$210.00 |
|
|
|
|
OVERALL
TOTAL |
$245,682.07 |
|
Operating Fund Budget |
2006
Budgets - Passed 12Nov05 |
||
|
Beginning
balance |
|
|
66,000.00 |
|
|
|
|
|
|
Income |
|
|
|
|
Membership |
28,000.00 |
|
|
|
Club dues |
12,500.00 |
|
|
|
Sanctioning/Surcharges |
16,500.00 |
|
|
|
Interest
|
4,000.00 |
|
|
|
Contributions |
8,000.00 |
|
|
|
Sponsorships |
0.00 |
|
|
|
Endowment Fund transfer |
2,900.00 |
|
|
|
Total
Income |
|
|
71,900.00 |
|
|
|
|
|
|
Expenses |
|
|
|
|
Bank Charges |
100.00 |
|
|
|
Supplies/Printing |
2,000.00 |
|
|
|
Postage
|
1,200.00 |
|
|
|
Telephone |
1,200.00 |
|
|
|
Office Support |
10,800.00 |
|
|
|
IOF/USOC/VA dues |
2,400.00 |
|
|
|
Total Office expense |
|
17,700.00 |
|
|
ONA |
|
27,500.00 |
|
|
President |
100.00 |
|
|
|
Ad hoc committees |
0.00 |
|
|
|
Endowment Fund Promotion |
0.00 |
|
|
|
IOF Travel Support |
0.00 |
|
|
|
Subtotal President |
100.00 |
|
|
|
Secretary |
25.00 |
|
|
|
VP Administration |
500.00 |
|
|
|
Fundraising |
1,000.00 |
|
|
|
Convention Grants |
2,000.00 |
|
|
|
Subtotal VP Admin |
3,500.00 |
|
|
|
VP Club Services |
100.00 |
|
|
|
At Large transfer to Insurance Fund |
0.00 |
|
|
|
Subtotal VP Club Services |
100.00 |
|
|
|
VP Competition |
|
|
|
|
Committees |
200.00 |
|
|
|
Foot-O Team Support |
3,000.00 |
|
|
|
Ski-O Team Support |
1,000.00 |
|
|
|
Junior Team support |
3,000.00 |
||