USOF TRAIL O COMMITTEE
GUIDELINES FOR CLUBS
CONDUCTING US NATIONAL
TRAIL O CHAMPIONSHIPS
PREFACE
A Club may request the USOF Trail O Committee to consider
hosting the
Championships or the Committee may request a Club to host
the Championships. In either case,
the USOF Board or
Executive Committee must approve the Club that will host the Championships
for a given year.
It is the goal of the USOF Trail O Committee to have a
year. The preferred time
is during the January through April period in order to use the Championships
as Team Qualifications
for the World Trail O Championships (WTOC) which are generally held in the
June to August time period.
When this is not possible, other months will be considered.
Since Trail O is in the growing stage and will be so for
many years to come, the USOF Trail O
Committee wants to make the Championships appealing and
available to everyone regardless
of orienteering
experience, age and physical ability (with or without any health restrictions).
To achieve this, the USOF Trail O Committee’s aim is to
offer the Championships with modest fees
and minimal restrictions
for participation.
GUIDELINES
The Championship Course will be offered on Saturday
afternoon of two/three day “A” Events.
The Trail O Course Director will work with the Club in
order to have the optimum start time
and Course open window
time. The course should be open for 2 ˝ to 3 hours.
While the Course is open to everyone, USOF Membership with
those desiring to qualify
for the
Participants will declare on their Control Card as to
whether they are Paralympic or Any Ability
Class Entrants.
SUGGESTED
FEES Adult (18 and older) $ 10
Junior (under 18) $ 8
USOF/IOF discount $ 3 Adult, $ 1.50 Junior
NOTE
(1) No late fees.
(2) Discounts apply only through last day the Club designates for
postmark entries
for regular Foot O Entries.
(3) After the postmark entry date, the $ 10/8 fee applies, including
paying fees at
at regular Foot O Packet pick up, or check in for the Trail
O Course on the day
of
the event.
PRIORITIES FOR DISTRIBUTION OF TRAIL O FEES COLLECTED
1.
CHAMPIONSHIP FEES
The Club will be responsible for paying the fees due
directly to USOF.
2.
Trail O Event Director
Reasonable Course setting/mapping (printing of the Trail
O Course maps, etc.) expenses will be
submitted to the Club
with receipts for payment out of Trail O fees collected. The reimbursement
by the Club will be made
to the Trail O Event Director for any second party distributions required.
3.
Remaining Monies
Depending upon the overall financial situation of the
host Club, the club may elect one of the
following:
-Keep all the remaining monies for the Club.
-Split the monies between the Club and the USOF Trail O Team
Fund.
-Donate all remaining monies for the USOF Trail O Team
Fund.
NOTE: Monies for the USOF Trail O Fund are to be
sent by the Club payable to USOF
and designated as
donations to the USOF Trail O Team Fund.
MARKETING THE CHAMPIONSHIPS
Once a Club has been approved to host the Championships,
based on the available time line, the Club
will advertise the
Championships in O/
the format that is
consistent with that event.
The Web Site for the regular Foot O “A” Event should be
updated to include all salient information
about the Championships.
The Chairperson, USOF Trail O Committee will prepare an
article for O/
the time line permitting,
about the Championships, WTOCs, and any other Trail O
material deemed
appropriate.
With or without the O/
Club Nets to help market the Championships.
MEDALS
The Trail O Event Director will secure the USOF Championship
Medals from the USOF, VP Competition
for presentation at an
appropriate Award Ceremony. The Trail O Event Director will work with the Host
Club for ascertaining when, where and who will make the
Trail O Championship Medal presentations.
At some of the earlier Trail O Championships where
Championship Medals had not been authorized,
the Trail O Event
Director provided Tee Shirts for the various winning positions. The funding was
handled by the Director
over and above the Event Fees (sponsors, donations, etc.) The Trail O
Committee feels that this was a “nice touch” in the past,
but is not really necessary with the advent
of the Championship Medal
Program instituted by the USOF Board for the four orienteering
discipline championships.
MANNING
In conjunction with the Trail O Event Director, the USOF
Trail O Committee will make every effort
to line up the required
event manning through Trail O Committee Members and Friends of Trail O.
In terms of manning, equipment supply support, etc., any
assistance the Host Club may be able to
provide will be greatly
appreciated.
REVISED