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Click Here for Adobe PDF Version of this Tip.Remember that our Projects are Contacts as far as Outlook is concerned. Consequently, mail-merge type add-ins to Outlook grab Project names (and other Project fields) very easily for merging into various documents. Here I'll demonstrate how to super-easily create labels for Project folders when setting up a Project.
I use the Aladdins addins for merging functions. If you don't already have such an addin, I highly recommend that you check out these from Manawatu Software Solutions at http://www.software-solutions.co.nz/.
When installed, the Aladdins Labels addin puts several buttons on the toolbar. The one we'll use here is for quickly producing labels on your desktop printer. With just a few clicks, we'll produce labels for whatever folders or binders we want to hold our Project stuff.
Click One ... Select Aladdins Labels
Open your Project form (or highlight in a table view), and select the Aladdins Labels toolbar button
Click Two ... Select the Project File Label
Note -- In this example, a few other labels for use in mailing to real Contacts are set up. We'll pick the label that we've formatted for Project file folders.
Click Three ... Print the Label(s)
See the Results ...
For Projects I use end-tab folders that are on a shelf in front of my desk, so I print two labels for the folder to go on both sides of the end-tab. I print these labels on my desktop printer, using inexpensive (aka Costco) Avery labels. The Aladdins addin lets you pick which labels on the page are available for printing next. When I enter a new Project in Outlook, if I think that I'll need a folder for holding stuff, I do the clicks outlined here, and in less than thirty seconds, I have my project file neatly labeled and ready to go.
8/27/02
